Bid Specialist

Full-time, Onsite in Holland, OH

M-F 8:30am 5:00pm

Midwest Tape | hoopla

For over 30 years, Midwest Tape has served libraries and their patrons with unparalleled access to the best content available in the media world. Our digital offering, hoopla Digital, combines the media and library expertise of Midwest Tape with the latest in web and mobile technology, delivering an all-in-one experience to the library world. As hoopla continues to grow on a global scale, we are expanding our team.

At Midwest Tape, we know our people are the reason for our success. We value our employees and believe in empowering them to help them thrive. We offer competitive pay and benefits, a healthy work/life balance, and appreciation for a job well done.

Position Summary:

The Bid Specialist is integral to the success of Midwest Tape-hoopla, this position is responsible for managing and preparing bid proposals. This role involves identifying Bid/RFP opportunities, conducting thorough research on customer data, and overseeing the project management of Bid/RFPs issued by libraries. Ensuring the timely completion of all required Bid/RFP documents and coordinating contracts are key aspects of this position.

Primary Duties and Responsibilities:

To perform this position successfully, an individual must fulfill the knowledge, skill, and/or ability requirements listed below.

• Understand and interpret the requirements of bid documents and manage all aspects of the bid process.
• Respond to and complete all bid/RFPs as they come in through various libraries and Bid services.
• Work with various departments, including accounting, marketing, sales, and legal, to provide succinct and beneficial responses to all bid requests.
• Compile comprehensive bid documents.
• Follow-up with all open bid opportunities to ensure that responses were completed as directed.
• Manage all ongoing opportunities in Salesforce.
• Track bid statuses and outcomes.
• Provide reporting as needed.
• Manage multiple bids simultaneously under tight deadlines.
• Demonstrate a thorough understanding of contract terms and display effective skills in managing contracts.
  
  
  

Skills:

• Strong project management skills
• Must possess excellent written and verbal communication skills
• Ability to work independently and as part of a team.
• Proficient with Microsoft Office Suite
• Must possess excellent organizational skills
• Excellent follow-up and follow-through skills
• Must possess excellent time management skills
• Strong analytical and problem-solving abilities
• Website navigation (City/County/State)
  
  
  

Preferred Education Requirements:

• Bachelor’s degree in Business, Marketing, Sales or a related field or equivalent experience.
  
  
  

Preferred Experience:

• 2-4 years in bid management or similar role
• Loopio or similar bid software, Salesforce
• 2 years of project management experience
  
  
  

Physical Requirements / Work Environment:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to regularly sit for extended periods of time.
• Perform repetitive motion-type tasks.
• Must be physically present for meetings, presentations, and training.
• Ability to work on-site in a team environment.
  
  
  

Benefits:

• Medical, dental, & vision insurance
• 401k match
• Profit sharing
• Paid vacation and personal time
• Flex time
• 10 paid holidays
• Company performance bonus
• Holiday bonus
• Paid time to volunteer
• Training & career development opportunities
  
  
  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.