What are the responsibilities and job description for the Executive Personal Assistant position at Michael Aaron Staffing, LLC?
Traveling Executive Personal Assistant to CEO
Michael Aaron Staffing has partnered with a multifaceted Real Estate development company seeking a highly organized, proactive, and resourceful Traveling Executive Personal Assistant to provide comprehensive support to a dynamic CEO. This role requires exceptional attention to detail, discretion, flexibility, and the ability to manage both professional and personal responsibilities in a fast-paced environment.
The ideal candidate will be comfortable traveling frequently, managing complex schedules, coordinating domestic travel, handling confidential matters, and serving as a trusted right hand to the CEO.
This position is ideal for a highly polished Executive Assistant who enjoys variety, travel, and serving as a trusted partner to a busy CEO in both professional and personal capacities.
Key Responsibilities
Executive Support
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and events.
- Coordinate and prioritize daily activities to maximize efficiency and productivity.
- Screen communications and serve as a liaison between the CEO and internal/external stakeholders.
- Prepare meeting materials, agendas, presentations, and correspondence.
- Track action items and ensure timely follow-up on commitments and deadlines.
- Maintain organized records, files, invoices, budget tracking, and expense reports.
- Manage sensitive information while maintaining the highest level of confidentiality.
Travel Coordination
- Arrange and manage detailed travel itineraries.
- Coordinate flights, hotels, ground transportation, dining reservations, and event logistics.
- Travel alongside the CEO as needed to provide on-site support.
- Anticipate and resolve travel-related issues proactively.
- Maintain flexibility to accommodate last-minute schedule changes.
Personal Assistant Responsibilities
- Manage personal appointments, household vendors, and personal calendars.
- Assist with personal errands, reservations, and lifestyle management tasks.
- Handle confidential personal and business matters with discretion.
- Support special projects and miscellaneous requests as assigned.
Qualifications
- 5 years of experience supporting a C-Level Executive, CEO, Entrepreneur, or High-Net-Worth Individual.
- Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff preferred.
- Proven ability to manage complex calendars and extensive travel arrangements.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to anticipate needs and solve problems independently.
- High level of professionalism, discretion, and confidentiality.
- Proficiency with Microsoft Office Suite, Google Workspace, and travel booking platforms.
Preferred Traits
- Highly adaptable and thrives in a fast-paced environment.
- Strong sense of urgency and ownership.
- Resourceful, proactive, and solution-oriented.
- Comfortable balancing both business and personal support responsibilities.
- Able to remain calm under pressure and manage competing priorities.
- Positive attitude with a service-oriented mindset.
If you or someone in your network may be interested in learning more, please reach out directly for a confidential conversation.
✉️tschorsch@mastaffing.com