The Administrative Assistant will perform progressively responsible administrative, clerical and technical work. This position is responsible for advanced administrative functions of variety and specialization in support of the organization’s leadership and management team.

Essential Duties and Responsibilities

• Maintain rapport with customers, managers, and employees by arranging continuous contacts; setting priorities; resolving problem situations
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Maintains files and records with effective filing systems
• Support the leadership team with various administrative tasks - Marketing, Company events 
• Monitor office expenditures – office supplies
• Organize, book, and confirm travel for HQ team
• Draft executive team correspondence
• Completes administrative projects
• Additional duties as assigned.

QUALIFICATIONS

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/ and or Experience:

• AA/AS Degree (or other 2 year post high school training)
• At least 2 years of proven experience as administrative/Office Coordinator in similar role

Specialized Knowledge Required – Including any required certificates, licenses, and registrations

• Strong organizational skills and ability to work in high-volume, fast-paced environment. 
• Ability to work effectively and efficiently within a team environment. 
• Outstanding knowledge of MS Office including Word, Excel, Power Point and Outlook
• Excellent communication and interpersonal skills
• Reliable with patience and professionalism

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•  Light lifting (20-25 pounds), office environment

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office:  Standard office equipment; work usually performed in an office setting free from any disagreeable elements.
• Travel:  As required for position.