What are the responsibilities and job description for the Administrative Assistant position at Parrot Structural Services LLC?
Job Summary
We are seeking a highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills.
Duties
- Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, as well as emails.
- Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records
- Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents
- Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff
- Support office management tasks such as ordering supplies, maintaining inventory, ordering business licenses, and overseeing general administrative functions
- Provide customer support by answering questions, resolving issues promptly, and ensuring a positive experience for all visitors and callers
- Other general duties assigned by the Office Manager
Experience
- Proven office experience with a strong background in clerical duties and administrative support
- Familiarity with scheduling software
- Experience managing multi-line phone systems and demonstrating excellent phone etiquette
- Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills
- Previous roles in a construction environment are advantageous
- Demonstrated organizational skills with the ability to prioritize tasks efficiently while managing time effectively
- Experience in proofreading documents to ensure accuracy and professionalism
We’re dedicated to supporting your professional growth while providing a positive environment that values your contributions.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $20 - $25