What are the responsibilities and job description for the Invoice Specialist (HVAC) position at Mechanical Systems & Service?
We are seeking a detail-oriented and organized Entry-Level Invoice Specialist to join our finance team. The Invoice Specialist will be responsible for preparing, processing, and issuing invoices to clients, ensuring accuracy in billing, and maintaining financial records. This is an excellent opportunity for someone looking to begin a career in accounting, billing, or finance
Location: West Monroe, LA (office)
Type: Full time permanent employment with Full Benefits M-F 1st shift
Pay: Up to $15 an hour!
Key Responsibilities:
- Prepare and issue invoices accurately and on time.
- Review purchase orders, contracts, and other supporting documents to verify billing details.
- Enter invoice data into the company’s accounting or ERP system.
- Ensure compliance with company policies, accounting standards, and client requirements.
- Communicate with clients regarding billing inquiries and discrepancies.
- Monitor accounts receivable and follow up on outstanding payments when necessary.
- Maintain organized billing files and documentation.
- Assist with month-end closing activities as required.
- Support the finance and accounting team with administrative tasks.
Qualifications:
- High school diploma or equivalent (associate degree or coursework in accounting/finance preferred).
- Strong attention to detail and accuracy.
- Basic knowledge of Microsoft Office (Excel, Word, Outlook).
- Ability to learn accounting or billing software quickly.
- Good organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Must have a valid Driver's License and reliable vehicle.
Benefits:
- Medical
- Dental
- Vision
- 401K
- Vacation / PTO
- Upward mobility
Salary : $15
