What are the responsibilities and job description for the Registrar position at McKinney ISD?
JOB STATUS: UNTIL FILLED POSTING DATE: 12/19/2025 POSTING NUMBER: 00007285 LOCATION: McKinney Boyd High School POSITION TITLE: Registrar
Job Description
PRIMARY PURPOSE
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
Essential Functions
MAJOR RESPONSIBILITIES AND DUTIES
Records, Reports, and Correspondence
Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
Process and transmit requests for student information, including student transcripts for colleges and universities.
Prepare and distribute University Scholastic League (UIL) eligibility lists.
Calculate grade point averages, class rank, and prepare honor rolls.
Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
Assist campus administration and counselors with the preparation of reports and student data information.
Other
Prepare and distribute student identification cards, bus passes, and parking stickers.
Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
Maintain confidentiality of information.
SUPERVISORY REPONSIBILITIES
None
WORKING CONDITIONS
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; occasional use of specialized equipment, as appropriate
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; exposure to computer emissions
Mental Demands: Work with frequent interruptions; maintain emotional control under stress; reading; ability to communicate effectively (verbally and written); ability to operate and learn new technology systems; to work under pressure of deadlines and independently and in shared office space
Other: Work as a team member and with peers, teachers, campus personnel and principals; professional demeanor, resourcefulness, communicate effectively with diverse groups and accept supervision; work without day-to-day supervision; regular and punctual attendance at the workplace.
EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board Policy on Evaluations of At-Will employees.
Preferred Knowledge, Skills, Abilities And Experience
Three years clerical experience
Requirements
Education / Certification:
High School Diploma or GED equivalency
Special Knowledge and Skills
Ability to perform accurate and effective accounting with numerical data.
Ability to use computer for data entry, retrieval, and campus reports.
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
CONTACT INFORMATION: Reports to: Principal APPLY TO: SALARY: Pay grade: Paraprofessional (6) DAYS: 226
Job Description
PRIMARY PURPOSE
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
Essential Functions
MAJOR RESPONSIBILITIES AND DUTIES
Records, Reports, and Correspondence
Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
Process and transmit requests for student information, including student transcripts for colleges and universities.
Prepare and distribute University Scholastic League (UIL) eligibility lists.
Calculate grade point averages, class rank, and prepare honor rolls.
Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
Assist campus administration and counselors with the preparation of reports and student data information.
Other
Prepare and distribute student identification cards, bus passes, and parking stickers.
Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
Maintain confidentiality of information.
SUPERVISORY REPONSIBILITIES
None
WORKING CONDITIONS
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; occasional use of specialized equipment, as appropriate
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; exposure to computer emissions
Mental Demands: Work with frequent interruptions; maintain emotional control under stress; reading; ability to communicate effectively (verbally and written); ability to operate and learn new technology systems; to work under pressure of deadlines and independently and in shared office space
Other: Work as a team member and with peers, teachers, campus personnel and principals; professional demeanor, resourcefulness, communicate effectively with diverse groups and accept supervision; work without day-to-day supervision; regular and punctual attendance at the workplace.
EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board Policy on Evaluations of At-Will employees.
Preferred Knowledge, Skills, Abilities And Experience
Three years clerical experience
Requirements
Education / Certification:
High School Diploma or GED equivalency
Special Knowledge and Skills
Ability to perform accurate and effective accounting with numerical data.
Ability to use computer for data entry, retrieval, and campus reports.
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
CONTACT INFORMATION: Reports to: Principal APPLY TO: SALARY: Pay grade: Paraprofessional (6) DAYS: 226