Scholarship & Volunteer Coordinator (Part-Time)

The ideal candidate will join a vibrant educational community, and have a desire and ability to serve a population of students with various needs and backgrounds.  This is a part-time position with no benefits. 
Reporting to the Associate Director of Development, this part‑time role manages two critical needs for the Office of Institutional Advancement: scholarship management and volunteer management. The position plays an essential role on a small team, supporting students, donors, volunteers, and corporate partners through accurate scholarship administration and meaningful volunteer engagement.

Scholarship Management:
·    Manage the Foundation’s scholarship program from application through award and reporting;
·    Run the scholarship process each semester (summer, fall and spring), including applications, reviews, selections, and notifications;
·    Ensure accurate record keeping and that the administration of scholarships follows donor requirements, college policies, and fiscal year budget constraints and timelines;
·    Oversee the scholarship management system (AwardSpring), including setting up applications, award criteria, and reports;
·    Collaborate with the MassBay Fiscal Office, Student Accounts, Financial Aid, and department staff to award and reconcile scholarships;
·    Answer questions and provide guidance to students, faculty, staff, and the general public about our scholarship process;
·    Prepare scholarship reports and summaries for donors, Foundation Board members, College staff, and for promotional materials;
·    Identify opportunities to improve scholarship processes and stewardship, as appropriate.

Volunteer Management
·    Actively grow the volunteer pool through outreach to new and existing corporate and community partners that support employee volunteerism;
·    Recruit, onboard, and support volunteers through training, communication, and ongoing engagement;
·    Work with College staff, including Career Services, Deans, and faculty, to identify meaningful volunteer opportunities;
·    Serve as a resource for faculty and staff seeking to engage volunteers;
·    Develop and maintain volunteer policies, training, and best practices in alignment with the College’s culture and guidelines;
·    Develop the volunteer portal (Bloomerang) and maintain accurate volunteer records;
·    Identify opportunities to improve volunteer program and stewardship, as appropriate.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates the variety of student experience.