What are the responsibilities and job description for the Accounting Specialist position at Max Distributing?
Max Distributing is seeking a highly organized and compliance-focused Accounting Specialist to support our growing national distribution business. This role focuses on traditional accounts receivable responsibilities but also serves as a backup for other accounting department functions- making it ideal for someone who is highly detail-oriented and wanting to grow their accounting skillset.
Key Responsibilities:
Accounts Receivable (primary focus)
Invoicing & Order Processing
- Release sales orders from credit hold in the accounting system.
- Update freight tracking to customer orders including POD
- Handle collecting for major retail partners
- Prepare and distribute monthly customer statements
- Support clean revenue reporting through timely and accurate billing processes.
EDI Processing & Customer Reporting
- Generate EDI transmissions for key customers.
- Prepare weekly Sales Reports to support sales.
- Payments, Cash Application & Reconciliation
Run weekly ACH batches.
- Enter and post customer deposits as needed.
- Accurately apply remittances and resolve discrepancies.
- Assist with AR aging reviews and account reconciliation.
Other Accounting Department tasks as needed:
Assist with Regulatory Compliance & Tax Reporting
- Assist in preparing monthly Excise Tax Reports for multiple states, ensuring compliance with all tobacco, vapor, alternative-product, and related sales-tax regulations.
- Complete all PACT Act Monthly Reports, ensuring accuracy in shipment data, customer details, and product categories.
- Conduct excise tax and sales tax research to ensure correct product classifications, filings, and registrations.
- Maintain audit-ready records and track regulatory updates affecting reporting deadlines and requirements.
Accounts Payable
- Assist with entering supplier invoices
Qualifications
- 2–5 years of experience in accounting, AR, data entry, customer service
- Advanced attention to detail and accuracy in data handling.
- Strong Excel skills (pivot tables, VLOOKUP/SUMIF preferred).
- Ability to manage recurring deadlines with minimal supervision.
- Strong communication skills and professionalism.
- Preferred: Experience with sales tax reporting, excise tax reporting, and tax research.
- Strong familiarity with regulatory reporting cycles and requirements.
- Experience with PACT Act reporting or regulated-product categories is a plus.
What We Offer
- Competitive compensation
- Health, dental, and vision insurance
- Short-Term Disability
- Long-Term Disability
- 401(k) with employer contribution
- Paid time off and holidays
- Stable, supportive, and growth-oriented work environment
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