What are the responsibilities and job description for the Accounts Payable Specialist position at Matrix Finance and Accounting?
We are seeking a detail-oriented and highly organized Full-Cycle Accounts Payable Specialist to join our accounting team. This role is responsible for managing the end-to-end accounts payable process, including invoice processing, expense reporting, vendor management, and payment execution. The ideal candidate will have hands-on experience with Concur and thrive in a fast-paced, high-volume environment.
Responsibilities
- Process high volumes of vendor invoices from receipt through payment, ensuring accuracy, proper coding, and timely entry
- Manage the full-cycle AP process including 3-way matching (PO, invoice, receipt)
- Administer and audit employee expense reports through Concur, ensuring compliance with company policies
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Maintain and update vendor records, including W-9 collection and 1099 preparation support
- Prepare and execute weekly check runs, ACH, and wire payments
- Assist with month-end close activities, including AP accruals and account reconciliations
- Respond to vendor inquiries and internal requests with a high level of customer service
- Ensure compliance with internal controls, company policies, and audit requirements
- Partner with procurement and other departments to streamline AP processes and improve efficiency
Qualifications
- 3 years of full-cycle accounts payable experience in a high-volume environment
- Hands-on experience with Concur (required)
- Strong understanding of AP processes, invoice coding, and expense management
- Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
- Experience with ERP systems (e.g., NetSuite, SAP, Oracle, or similar)
- Knowledge of 1099 reporting and basic tax compliance
- Strong attention to detail and organizational skills
- Excellent communication and problem-solving abilities
Preferred Qualifications
- Experience in a corporate or multi-entity environment
- Exposure to process improvements or system implementations
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
Salary : $30 - $32