What are the responsibilities and job description for the Administrative Assistant - Construction position at Marquee Staffing - CB?
We are seeking a highly organized and detail-oriented Administrative Assistant. This role requires strong multitasking abilities, excellent communication skills, and the ability to manage a high volume of administrative tasks across multiple departments.
Key Responsibilities
Administrative & Operational Support
- Assist with daily administrative operations and support the Lead Office Administrator
- Maintain and update internal tracking systems, logs, and schedules
- Provide general customer service support and respond to inquiries
- Support job set-ups, job lists, and project documentation
- Assist with JPCNs, WO books issuance, and WO processing to builders
- Maintain foremen folders and job-related documentation
- Coordinate hotel reservations and logistics for field staff
- Help coordinate job safety inspections and meetings
- Maintain first aid checks and safety documentation
- Support hanging evaluations and quality walks
- Assist with injury reporting and documentation
- Assist with ordering supplies and tracking inventory
- Support KOJO requisitions (backup to Projects & Estimating)
- Manage Supply Pro daily orders and future planning
- Maintain stock evaluations and stocking calendars
- Track Tape Tech tools and equipment
- Update and maintain driver/vehicle records, checklists, maintenance logs, and truck schedules
- Distribute vehicle lists as needed
- Input AP invoices, process ACH and credit card payments, and handle vendor inquiries
- Support AR tasks as needed
- Provide payroll backup support including timecard gathering and entry
- Manage recycle receipts and builder submissions
- Assist with CDWs and internal documentation tracking
- Perform other administrative tasks as assigned
Qualifications
- Bilingual (English/Spanish) required
- 2 years of administrative experience in the construction (or related) industry required
- Strong understanding of construction processes and jobsite operations
- Experience with AP/AR and payroll support is a plus
- Proficient in Microsoft Office; experience with construction software preferred
- Strong organizational, time management, and multitasking skills
- Excellent attention to detail and communication skills
Marquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.
Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.
Apply with us!
Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.
Apply with us!
Salary : $23 - $25