What are the responsibilities and job description for the Administrative Assistant position at Commercial Construction Company?
Key Responsibilities
Front Desk & Reception
- Greet visitors and customers with a professional and friendly demeanor
- Answer and route incoming phone calls
- Manage incoming/outgoing mail, packages, and lobby organization
Administrative Support
- Assist with scheduling, document preparation, and data entry
- Perform copying, scanning, filing, and electronic record management
- Maintain office supplies and coordinate with vendors
- Provide general support to multiple departments
- Ensure weekly paperwork is collected, organized, and properly filed
- Follow up with employees or departments regarding any missing or incomplete documents
Fleet & Equipment Support
- Assist with maintaining the company fleet, including tracking vehicle information, scheduling maintenance, and organizing inspection documents
- Coordinate with supervisors and employees for vehicle checkouts, returns, or required follow-up
- Monitor outstanding fleet-related items and ensure timely completion
Technology Support
- Assist with setting up and troubleshooting iPads, cell phones, and similar devices
- Prepare devices for new employees and track equipment assignments
- Support basic tech issues and coordinate with vendors when needed
Accounting-Related Tasks
- Support accounts payable and accounts receivable
- Assist with invoice entry, payment posting, and gathering backup documentation
- Help maintain project and accounting files in an organized and accurate manner
Qualifications
- 2 years of administrative or office support experience (construction or service industry experience a plus)
- Proficiency in Microsoft Office (Outlook, Excel, Word required)
- Strong written and verbal communication skills
- Strong follow-up skills and exceptional attention to detail
- Ability to handle multiple priorities in a fast-paced environment
- Tech-savvy and comfortable learning new systems or tools
- Dependable, professional, and customer-service oriented
Schedule & Work Environment
- Full-time, onsite at our Escondido, CA office
- Monday–Friday schedule
- Supportive, team-oriented environment with opportunities to learn and grow
Salary : $18 - $24