What are the responsibilities and job description for the Administrative Assistant position at Commercial Construction Company?
Key ResponsibilitiesFront Desk & ReceptionGreet visitors and customers with a professional and friendly demeanorAnswer and route incoming phone callsManage incoming/outgoing mail, packages, and lobby organizationAdministrative SupportAssist with scheduling, document preparation, and data entryPerform copying, scanning, filing, and electronic record managementMaintain office supplies and coordinate with vendorsProvide general support to multiple departmentsEnsure weekly paperwork is collected, organized, and properly filedFollow up with employees or departments regarding any missing or incomplete documentsFleet & Equipment SupportAssist with maintaining the company fleet, including tracking vehicle information, scheduling maintenance, and organizing inspection documentsCoordinate with supervisors and employees for vehicle checkouts, returns, or required follow-upMonitor outstanding fleet-related items and ensure timely completionTechnology SupportAssist with setting up and troubleshooting iPads, cell phones, and similar devicesPrepare devices for new employees and track equipment assignmentsSupport basic tech issues and coordinate with vendors when neededAccounting-Related TasksSupport accounts payable and accounts receivableAssist with invoice entry, payment posting, and gathering backup documentationHelp maintain project and accounting files in an organized and accurate mannerQualifications2 years of administrative or office support experience (construction or service industry experience a plus)Proficiency in Microsoft Office (Outlook, Excel, Word required)Strong written and verbal communication skillsStrong follow-up skills and exceptional attention to detailAbility to handle multiple priorities in a fast-paced environmentTech-savvy and comfortable learning new systems or toolsDependable, professional, and customer-service orientedSchedule & Work EnvironmentFull-time, onsite at our Escondido, CA officeMonday–Friday scheduleSupportive, team-oriented environment with opportunities to learn and grow
Salary : $18 - $24