AP Check Processor

OVERVIEW: The Accounts Payable (AP) Check Processor processes all checks and e-payments in an accurate, consistent, and timely (ACT) manner.

KEY TASKS:

• Process “urgent” checks daily, as they arrive.
• Follow set schedule for check runs and e-payments.
• Run check batch reports prior to check run, and mark correct invoices to be paid in Docuware.
• Flag payables that need correcting in Docuware.
• Process checks for invoices by due date, AP code, reconciled statements and check requests.
• Process checks for manufacturer’s statement, ensuring check amount matches the reconciliation report provided by manufacturer AP processor.
• Organize overnight checks and same day wires, give to the Controllers for signature and release of wires.
• Deliver checks to mailroom with invoice stubs, remittance forms, etc with each check when needed.
• Initiate stop payments for voided checks
• Order check stock and envelopes, maintaining adequate supply of both
• Other duties as assigned.

KEY RESULT AREAS:

• Ensure all checks and e-payments are processed in an accurate, consistent, timely ACT manner.
• Ensure correct payables are added to check batch in Docuware.
• Confirm paid invoices in Docuware are being updated with payment information.
• Ensure checks are signed and mailed timely.
• Ensure daily schedule of check runs are maintained.
• Ensure all checks are scanned into Docuware.
• Ensure void check log is updating in Docuware.
• Establish and maintain a close relationship with the AP Manager, Controllers, AP team members, Revenue Accountants, Assistant Controllers and DSS.

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