What are the responsibilities and job description for the AP Check Processor position at MarineMax?
OVERVIEW: The Accounts Payable (AP) Check Processor processes all checks and e-payments in an accurate, consistent, and timely (ACT) manner.
KEY TASKS:
KEY TASKS:
- Process “urgent” checks daily, as they arrive.
- Follow set schedule for check runs and e-payments.
- Run check batch reports prior to check run, and mark correct invoices to be paid in Docuware.
- Flag payables that need correcting in Docuware.
- Process checks for invoices by due date, AP code, reconciled statements and check requests.
- Process checks for manufacturer’s statement, ensuring check amount matches the reconciliation report provided by manufacturer AP processor.
- Organize overnight checks and same day wires, give to the Controllers for signature and release of wires.
- Deliver checks to mailroom with invoice stubs, remittance forms, etc with each check when needed.
- Initiate stop payments for voided checks
- Order check stock and envelopes, maintaining adequate supply of both
- Other duties as assigned.
- Ensure all checks and e-payments are processed in an accurate, consistent, timely ACT manner.
- Ensure correct payables are added to check batch in Docuware.
- Confirm paid invoices in Docuware are being updated with payment information.
- Ensure checks are signed and mailed timely.
- Ensure daily schedule of check runs are maintained.
- Ensure all checks are scanned into Docuware.
- Ensure void check log is updating in Docuware.
- Establish and maintain a close relationship with the AP Manager, Controllers, AP team members, Revenue Accountants, Assistant Controllers and DSS.
- MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.