What are the responsibilities and job description for the Receiving Assistant (Part Time / Temp Level 2) position at Maricopa Community Colleges?
The Receiving Assistant ensures integrity, quality control, and stewardship over MCCCD property at the assigned campus. The position provides operational services for receiving, tagging, inventory, and transfer/disposal of goods and equipment, adhering to the MCCCD administrative regulations, policies, and procedures.
Essential Functions
30% - Responsible for on-site property receiving of goods and materials; verifies accuracy of delivery documentation with purchase orders and invoices; utilizes specialized equipment, such as golf cart, stake bed truck, forklift, scissor lift, equipment moving dollies, etc.; enters and updates asset tracking information, such as tag number, serial number, and location in the financial system; runs financial system reports to monitor and clear match exceptions; delivers packages to campus offices.
30% - Coordinates and performs operational services related to the transfer and disposition of materials and equipment; loads equipment for transport; updates asset location and description changes in financial system; processes property control transfer, reinstatement, donation, and disposal documents.
30% - Participates in the biennial inventory scanning of tagged assets; identifies, records and accounts for capital assets utilizing an automated property accounting system; performs scanning of tagged assets and works with campus personnel to locate and reconcile missing assets; adheres to and ensures compliance with capital asset policies and regulations.
10% - Performs other duties as assigned, such as, but not limited to: shipping outgoing packages; emptying secure document shred bins; providing staff training; completing and remaining current on all safety and handling training provided by MCCCD; ensuring adherence to workplace safety policies, procedures and practices; responding to inquiries related to property accounting policies, procedures and regulations; making recommendations regarding procedural or system changes and updates.
Desired Qualifications
Essential Functions
30% - Responsible for on-site property receiving of goods and materials; verifies accuracy of delivery documentation with purchase orders and invoices; utilizes specialized equipment, such as golf cart, stake bed truck, forklift, scissor lift, equipment moving dollies, etc.; enters and updates asset tracking information, such as tag number, serial number, and location in the financial system; runs financial system reports to monitor and clear match exceptions; delivers packages to campus offices.
30% - Coordinates and performs operational services related to the transfer and disposition of materials and equipment; loads equipment for transport; updates asset location and description changes in financial system; processes property control transfer, reinstatement, donation, and disposal documents.
30% - Participates in the biennial inventory scanning of tagged assets; identifies, records and accounts for capital assets utilizing an automated property accounting system; performs scanning of tagged assets and works with campus personnel to locate and reconcile missing assets; adheres to and ensures compliance with capital asset policies and regulations.
10% - Performs other duties as assigned, such as, but not limited to: shipping outgoing packages; emptying secure document shred bins; providing staff training; completing and remaining current on all safety and handling training provided by MCCCD; ensuring adherence to workplace safety policies, procedures and practices; responding to inquiries related to property accounting policies, procedures and regulations; making recommendations regarding procedural or system changes and updates.
Desired Qualifications
- High School Diploma or GED and 2-3 years of property asset accounting or directly related experience.
- One [1] year of experience with receiving, inventory, and/or surplus operations in higher education, non-profit, or governmental environment
- Forklift certification
- Two [2] years of experience with maintaining electronic records/data
- Experience using web-based financial software systems, such as PeopleSoft ERP (Financial Management System), including receiving and asset modules
- Demonstrated proficiency using technology to streamline processes (including Microsoft, Adobe, and/or Google suite applications-Drive, Sheets, Docs)
- Two [2] years' experience providing customer service
- Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district
