Assistant Payroll Manager

Summary Of Position

The Assistant Payroll Manager works closely with the Payroll Manager to execute payroll operations for six entities. Primary role includes the timely processing of the bi-weekly payrolls for assigned properties as well as daily time and attendance verification, auditing new hire information and audit changes made by People & Culture, help to ensure that we continue to stay in compliance with multi-state employment laws, and various payroll projects as assigned by the Senior Director of Finance and/or Corporate Director of Finance.

Essential Functions

• Compile daily time and attendance reports, verify and edit timecards to ensure their accuracy and validity.
• Review and update tip reports and other payroll related spreadsheets to ensure they are in balance and with correct information.
• Prepare documentation and process vacation requests and paid sick leave requests.
• Assist with daily labor reports and entry into Sage Intaact.
• Prepare various monthly internal audits and GL reconciliations.
• Ensure compensation for overtime work is calculated at the appropriate rate.
• Confirm that legally mandated and optional deductions have been entered correctly.
• Help to prepare and distribute manual paychecks when needed.
• Process bi-weekly payroll of assigned properties as well as assist with other properties when needed.
• Performing all tasks in a timely manner to ensure that staff members are compensated accurately.
• Addressing queries about payroll-related issues.
• Working to resolve discrepancies in payments as a matter of urgency.
• Assist with the posting of payroll related journal entries including vacation, accruals, health insurance, 401K, and workers compensation, etc.
• Any other tasks, projects and/or duties assigned by the Finance Directors and/or the General Manager.
• Comply with the Arizona Grand Resort HEARTfelt culture (Vision, Values & Standards) of conduct as set forth in the resort communications.
  
  

Qualifications

Education: High School Diploma or equivalent required, college degree preferred.

Experience: Previous payroll experience required, with hospitality experience preferred. Need general knowledge of Windows environment and moderate knowledge of Excel is necessary.

Certificates or Licenses: No special licenses required.

Knowledge, Skills, And Abilities

• Payroll processing or human resources experience and familiarity with various administrative software programs, including ADP Workforce Now, HR and Microsoft Outlook.
• Ability to communicate effectively, both verbally and in writing with vendors and associates.
• Ability to follow instructions, meet deadlines and multi-task efficiently.
• Ability to read English and perform simple math.
  
  

Personal Characteristics

• Behaves ethically and is extremely confidential with all work-related information and matters.
• Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language.
• Professional Appearance: Exhibits an appearance appropriate for a four-diamond resort (Specific grooming standards are available for review)
  
  

The Arizona Grand Resort & Spa’s leaders and team members believe each guest should be treated with respect and professionalism. We create a genuine experience, enticing our guests to return again and again. In order to be successful at The Arizona Grand Resort & Spa, team members must share both our Purpose (Making Space for Genuine Hospitality) and Pillars (Hands On & Heartfelt, Sincere & Focused, Collaborative & Curious, and Conscientious). This includes possessing and demonstrating a high level of courtesy and respect for both internal and external guests. Our fun, friendly and enthusiastic team members treat every guest as if they were our only guest. A true customer focus is essential to success with our property.