Office Administrative Assistant

General Purpose of Position:

The Office Administrative Assistant is responsible for assisting multiple departments as needed, the efficient administration and direction of incoming calls, the greeting of company guests and visitors as well as a variety of administrative tasks.

Job Duties and Responsibilities:

· Answers, directs, and transfers incoming calls in a professional and efficient manner, utilizing the 3-ring method so no calls get missed.

·   Ability to handle 4 lines of incoming calls, approx. one per minute.

·   Greets visitors and guests in a professional and courteous manner.

·   Receives, sorts and delivers incoming mail to various departments.

·   Assists with various administrative tasks including filing, typing (computer usage), mailing, copying and faxing.

·   Light data entry and inventory tasks.

·   Stocking the office and factory breakrooms with cups, utensils, coffee, etc. and keeping it clean, on a daily basis. 

·    Coordinates with cleaning company to request quotes, request extra work, and maintains inventory for bathroom/cleaning supplies.

·    Coordinates office events and assists with setting up office meetings/trainings.

·    Orders and maintains breakroom supplies, office supplies, inventory & employee requests.

·    Assists with facilities and maintenance.

·    Assist with ADP and time clock corrections.

·    Perform all other duties as requested by management.

Educational Requirements:

·     High School Diploma

Training &/or Experience:

·     2 years related experience

Knowledge, Skills & Abilities:

·    Professional attitude and a team player.

·    Ability to handle confidential information, has high standard/code of ethics.

·    Excellent verbal communication skills, good speaking voice.

·    Ability to work collaboratively with co-workers.

·    Ability to multi-task.

·    Strong attention to detail.

·   Strong attendance and punctuality.

·   Knowledge of Microsoft Office.

·   Knowledge of ADP a plus.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible Spending Account
• Health insurance
• Life Insurance
• Paid time off
• Vision insurance

Job Type: Full-time

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person, On-site

*Must be authorized to work in the United States.*

TAKARA BELMONT USA, INC. IS A DRUG-FREE WORKPLACE.