Data Entry Specialist

Biblical Principles and Expectations:  All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further Malone’s mission to provide students with an education based on biblical faith in order to develop men and women in intellectual maturity, wisdom, and Christian faith who are committed to serving the Church, community, and world.
 
 I.  University Overview

Malone strives to provide an education that produces graduates with a love of truth and a vibrant, mature faith. Our intent is that students attain the wisdom, knowledge, and skills necessary to serve, engage, and transform the communities in which they live and work. To this end, we provide the curricular and co-curricular context in which to pursue the following educational goals:  Understand and critically engage those bodies of knowledge and cultural influences that have shaped the world; Understand the biblical, historical, and theological foundations of the Christian faith; Think critically and creatively and communicate effectively in multiple contexts; Attain expertise in at least one profession or academic discipline and lay the foundation for meaningful work or further studies at the graduate level; and explore the implications of the Christian faith for all areas of living, including intellectual, spiritual, and community pursuits.

II.   University Expectations

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds Malone in prayer
• Participates in community worship as schedule permits
• Demonstrates behavior aligned with Malone’s Mission, Foundational Principles, Doctrinal Statement and its Community’s General Principles
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

III.  Job Summary

The Data Entry Specialist supports Malone University’s enrollment operations by accurately managing student records, processing incoming documentation, and assisting with key administrative workflows that support timely admissions decisions. This role requires exceptional attention to detail, strong organizational skills, and the ability to maintain accuracy while working efficiently in a fast-paced environment. The Data Entry Specialist also serves as a frontline support resource during scheduled office coverage, ensuring excellent service to students, families, and campus partners.

IV. Essential Duties and Responsibilities

• Execute daily data entry procedures to ensure timely and accurate processing of student records.
• Process academic transcripts, applications, and related student documents for undergraduate and graduate populations.
• Process standardized test results including ACT, SAT, and other relevant exam submissions.
• Manage incoming and outgoing mail related to admissions operations and the general admissions email account.
• Maintain systematic filing of physical and electronic records while ensuring data integrity and compliance.
• Oversee scanning, indexing, and commitment of documents into internal database systems.
• Accurately index, review, and update online application records.
• Provide front desk coverage during staff breaks, lunches, and scheduled/unplanned absences; assist guests and direct inquiries as needed.
• Assist with answering overflow calls for the University switchboard and admissions phone lines, ensuring courteous and timely response.
• Maintain working knowledge of NCAA compliance rules and regulations to support timely and accurate processing of prospective student-athlete documentation.

 V. Knowledge, Skills and Abilities

• Knowledge of Microsoft Word, Excel, PowerPoint and related programs
• Ability to lead and motivate others
• Excellent organizational management skills
• Ability to work through complex issues
• Proven analytical skills
• Ability to manage multiple projects
• Strong interpersonal and communication skills
• Ability to collaborate with a wide range of people
• Professionalism
• Ability to problem solve

VI.  Education and Experience (Preferred, not required)

• Associate’s or Bachelor’s degree
• Experience with complex administrative data systems
• Experience with project management and enrollment management CRMs (preferably Slate)

VII.  Working Conditions / Physical Demands

• Work generally conducted in an office environment
• Light lifting on an infrequent basis (up to 25 pounds)