What are the responsibilities and job description for the Executive Assistant position at Mack & Associates, Ltd.?
A well-established and growing organization in Oak Park, IL is seeking a highly organized and proactive Executive Assistant to directly support the President. This fully in-office role offers a salary of $100,000-115,000 and is ideal for a detail-oriented professional who thrives in a fast-paced environment and takes pride in keeping leadership organized, efficient, and prepared. This position offers a comprehensive benefits package including but not limited to medical, dental and 401k.
Key Responsibilities of the Executive Assistant:
- Manage and maintain the President’s calendar, including scheduling meetings and prioritizing appointments
- Keep the President organized by tracking tasks, deadlines, and key priorities
- Draft, edit, and send professional emails and correspondence on behalf of the President
- Coordinate meetings, including preparing agendas, materials, and follow-ups
- Serve as a gatekeeper for incoming communication, ensuring timely and appropriate responses
- Assist with day-to-day administrative tasks to support executive-level operations
- Anticipate needs and proactively address scheduling conflicts or priorities
- Maintain confidentiality and handle sensitive information with discretion
Qualifications of the Executive Assistant:
- 2 years of experience supporting executives or senior leadership
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills, including experience drafting professional emails
- High attention to detail and strong follow-through
- Ability to think quickly and adapt in a fast-paced environment
- Tech-savvy with proficiency in Microsoft Office and calendar management tools
- Professional demeanor with a high level of discretion and confidentiality
- Self-motivated, proactive, and able to work independently
P-3
Salary : $100,000 - $115,000