What are the responsibilities and job description for the Administrative Coordinator position at Mach10 Solutions?
About the Role
We are seeking a highly organized and proactive Administrative Coordinator to ensure the smooth and efficient operation of our office. In this role, you will manage administrative tasks, support various departments, and help maintain a productive work environment. Strong communication and proficiency in Microsoft Office Suite are essential for success.
Responsibilities
- Manage daily office operations, including answering phones, processing incoming communications, and maintaining office supplies.
- Maintain organized filing systems, including employee records, invoices, and purchase orders.
- Support HR functions by creating new hire packages, managing employee records, and assisting with time-off requests.
- Coordinate with the Shipping Manager to verify order status, prepare shipping documentation, and schedule shipments.
- Maintain vendor relationships by creating and managing purchase orders, scheduling shipments, and providing order updates.
- Enter daily production sheets, manage document scanning and filing, and prepare reports related to order status and production.
- Process weekly payroll and address employee inquiries related to payroll and HR.
Qualifications
- Proven experience in office management or a similar administrative role.
- Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both verbal and written, with the ability to interact effectively with all levels of the organization.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and attention to detail.
- Familiarity with ERP systems.
- Experience in HR and payroll processes is a plus.