Executive Administrative Assistant for Student Services

POSITION: Executive Administrative Assistant for Student Services – Full-Time – Lufkin

EMPLOYMENT DATE: Until Filled

AC Way Requirement: Every member of the Angelina College community is required to embrace and exhibit The AC Way as fundamental standards of performance, ensuring our daily actions align with the values of the College.

• Demonstrates a student-centered mindset in all aspects of work, placing students at the core of decisions and actions.
• Acts with honesty, integrity, and professionalism while holding oneself to high standards.
• Treats all students, colleagues, and community members with dignity, empathy, fairness, and kindness.
• Collaborates effectively with colleagues across departments to support student and institutional success.
• Strives for excellence by consistently seeking opportunities for improvement and innovation.
• Champions the mission, vision, and values of Angelina College by exemplifying the AC Way in daily work.
  
  

QUALIFICATIONS:

Required

• High School Diploma.
• One (1) year of work experience as an administrative assistant or similar role in an office setting.
• Computer Skills, including proficiency with Microsoft Office Suite (including Word and Excel) and web browsers.
  
  

Preferred:

• Associate degree from an accredited college or university
• Proficient with Google Workspace tools like Docs, Sheets, and Drive to create, share, and manage work.
  
  

Special Demands:

• Physical Demands
• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
• Work Environment
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• The noise level in the work environment is usually moderate.
• Some travel may be required.

Expectations:

• Interact with a diverse student population.
• Promote a positive work environment among colleagues.
• Excellent communication skills, including strong English language proficiency and interpersonal, listening, verbal, and written communication abilities.
• Maintain a customer-friendly attitude toward the public, work collaboratively with faculty, staff, and students.
• Be self-motivated and multi-task oriented, set priorities in a busy environment.
  
  

It is the intent of the basic job requirements, duties, and responsibilities that these minimum requirements should therefore, be referred to as a guide for, rather than a limitation to the services required.

Job Description

The position will report to the Vice President of Student Services for job responsibilities and other College related activities as outlined in the Policies and Procedures Manual. Essential duties include but are not limited to the following:

• Perform general administrative support duties for the office.
• Assist in creating a customer service-oriented environment through every interaction.
• Handle routine inquiries from faculty, staff, and students.
• Appropriately handle phone calls, emails, and other correspondence.
• Enter vendor invoices and related data for payment.
• Reconcile and maintain department budget information.
• Maintain the calendar and schedule meetings and appointments for the Vice President of Student Services.
• Gather data and information for reports and special projects as delegated by the Vice President of Student Services.
• Assist in planning special events.
• Serve as the backup to the Enrollment Management team and their recruiting/retaining efforts.
• Manage the check-out process for the marketing materials at AC.
• Assist in preparing materials for Enrollment Management Efforts.
• Assist in the management of Marketing Requests and execution of the requests.
• Assist with social media.
• Assist in updating the website.
• Maintain the highest level of confidentiality, professionalism, tactfulness, and ethics at all times.
  
  

Contract & Salary

$14.00 per hour in addition to excellent employee benefits. Proof of identity and eligibility to work in the United States must be verified for the successful candidate.

Schedule

A completed application form, a cover letter and resume are required for an applicant to be considered. Please visit the Angelina College portal at https://myac.angelina.edu/ICS/AC_Employment/ to apply. Screening of qualified applicants will begin and continue until the position is filled. This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for the position.

Angelina College is a comprehensive community college of 5,200 students located in Lufkin, Angelina County, Texas, and serving twelve counties of East Texas. Lufkin is a city of 38,000 people, situated about 120 miles northeast of Houston, 112 miles southwest of Shreveport, Louisiana, and 165 miles southeast of Dallas.

Angelina College reserves the right to extend search or not offer position advertised.

Angelina College provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity, or gender expression. Angelina College complies with the Americans with Disabilities and Veterans Act.