Executive Administrative Assistant

Role Summary

The Executive Administrative Assistant supports the new owner of Foretravel Motorcoach by managing communication coordinating priorities organizing information flow and ensuring operational continuity during the ownership transition. This role blends classic executive support with modern digital operations requiring someone who is tech savvy resourceful and comfortable working in a fluid evolving environment.

The position is partially remote with on site presence in Nacogdoches as needed for meetings document handling and coordination with Foretravel leadership.

Key Responsibilities

• Executive Support Manage calendars schedule meetings prepare agendas and ensure the owner is briefed and prepared for all engagements

• Digital Operations Maintain digital files dashboards shared drives and communication platforms and assist with technology setup and troubleshooting

• Communication Management Draft emails coordinate with internal departments filter incoming requests and maintain a professional communication presence on behalf of the owner

• Transition Coordination Track ownership transition tasks follow up with department heads and ensure deadlines and deliverables are met

• Project Assistance Support special initiatives research assignments vendor coordination and documentation needs

• Confidential Information Handling Manage sensitive information with discretion and professionalism

• When Working Remotely Maintain responsiveness and task ownership using digital tools to stay aligned with the owner priorities

Required Skills and Competencies

• Tech Fluency Comfortable with cloud platforms shared drives video conferencing digital calendars and modern productivity tools

• Self Starter Mindset Able to anticipate needs solve problems independently and take initiative without constant direction

• Adaptability Thrives in a fluid environment with shifting priorities and evolving responsibilities

• Professional Communication Strong writing clarity and tone control when communicating on behalf of leadership

• Organizational Strength Ability to manage multiple tasks track deadlines and maintain structured systems

• Discretion and Judgment Handles confidential information with maturity and trustworthiness

Preferred Not Required

• Experience in Executive Support Even limited experience is acceptable if paired with strong initiative and tech skills

• Familiarity with Manufacturing or Operations Helpful but not mandatory

• Experience Supporting Remote Executives Ability to maintain alignment across distance

Work Environment and Structure

• Partially Remote: Some tasks can be completed off site with on site presence required for key meetings and coordination

• Fast Moving: Priorities may shift quickly as the ownership transition progresses

• High Visibility: Direct support to the owner with frequent interaction with Foretravel leadership

• Growth Potential: Opportunity to evolve into a long term executive operations role depending on performance and organizational needs