Administrative Assistant for Visual & Performing Arts

POSITION: Administrative Assistant for Visual & Performing Arts – Full-Time – Lufkin

EMPLOYMENT DATE: Until Filled

AC Way Requirement: Every member of the Angelina College community is required to embrace and exhibit The AC Way as fundamental standards of performance, ensuring our daily actions align with the values of the College.

• Demonstrates a student-centered mindset in all aspects of work, placing students at the core of decisions and actions.
• Acts with honesty, integrity, and professionalism while holding oneself to high standards.
• Treats all students, colleagues, and community members with dignity, empathy, fairness, and kindness.
• Collaborates effectively with colleagues across departments to support student and institutional success.
• Strives for excellence by consistently seeking opportunities for improvement and innovation.
• Champions the mission, vision, and values of Angelina College by exemplifying the AC Way in daily work.
  
  

Qualifications

Required:

• High school diploma or equivalent.
• One year serving in a clerical position.
• Computer skills necessary, including proficiency with Microsoft Office Suite (including Word, Excel, PowerPoint) and web browsers.
  
  

Preferred

• Experience with technology for classroom troubleshooting.
• Proficient with Google Workspace tools like Docs, Sheets, and Drive to create, share, and manage work.
  
  

Special Demands

• Physical Demands
• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
• Work Environment
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• The noise level in the work environment is usually moderate.
• Some travel may be required.
  

Expectations

• Interact with a diverse student population.
• Promote a positive work environment among colleagues.
• Have a customer-friendly attitude, and the ability to work collaboratively with faculty, staff, and students.
• Be self-motivated and multi-task oriented, able to set priorities in a busy environment.
• Excellent English language, interpersonal, listening, and verbal communication skills.
  
  

It is the intent of the basic job requirements, duties, and responsibilities that these minimum requirements should therefore, be referred to as a guide for, rather than a limitation to the services required.

Job Description

The position will report to the Chair of the Department of Visual and Performing Arts for job responsibilities and other College related activities as outlined in the Policies and Procedures Manual. Essential duties include but are not limited to the following:

• Serve as point of contact in the VPA office, performing all clerical duties.
• Serve as support for instructors in VPA.
• Maintain the VPA classroom-use calendar and communicate all classroom use requests to the appropriate personnel.
• Assist students, visitors, and members of the College community in locating appropriate classrooms and campus areas, including supporting the use of VPA facilities such as the Temple Theater (ACA) and Hudgins Hall Auditorium.
• Distribute mail as needed.
• Notify the maintenance department of issues.
• Receive midterm grades, attendance records, and final grades and maintain files for the AC registrar for all semesters.
• Receive Assessment data and follow designated protocols for storage of data.
• Enter the schedules and updates for all VPA disciplines.
• Receive cross-training in other School of A and E areas (SBS and LAE) as needed.
• Assist with front desk duties and telephone calls in other areas of the College when needed.
• Adhere to the institution’s interpretation of FERPA rules for the release of student information to faculty, parents, students, etc.
• Communicate with students, instructors, and the public professionally, pleasantly, and effectively.
• Monitor and respond to AC email in a timely fashion.
• Maintain a professional appearance.
• Arrive ahead of class time when needed to get any materials ready before class begins.
• Assist with notifying classes if there is an instructor absence.
• Be punctual and dependable.
  
  

Contract & Salary

$13.00 per hour in addition to excellent employee benefits. Proof of identity and eligibility to work in the United States must be verified for the successful candidate.

Schedule

A completed application form, a cover letter, resume and transcripts are required for an applicant to be considered. Please visit the Angelina College portal at https://myac.angelina.edu/ICS/AC_Employment/ to apply. Screening of qualified applicants will begin and continue until the position is filled. This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for the position.

Angelina College is a comprehensive community college of 5,200 students located in Lufkin, Angelina County, Texas, and serving twelve counties of East Texas. Lufkin is a city of 38,000 people, situated about 120 miles northeast of Houston, 112 miles southwest of Shreveport, Louisiana, and 165 miles southeast of Dallas.

Angelina College reserves the right to extend search or not offer position advertised.

Angelina College provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity, or gender expression. Angelina College complies with the Americans with Disabilities and Veterans Act.