Office Administrative Assistant / Department Coordinator

About Us:

LTM is a global technology consulting and digital solutions company that enables enterprises across industries to reimagine business models, accelerate innovation, and maximize growth by harnessing digital technologies. As a digital transformation partner to more than 700 clients, LTM brings extensive domain and technology expertise to help drive superior competitive differentiation, customer experiences, and business outcomes in a converging world. Powered by nearly 90,000 talented and entrepreneurial professionals across more than 30 countries, LTM — a Larsen & Toubro Group company — combines the industry-acclaimed strengths of erstwhile Larsen and Toubro Infotech and Mindtree in solving the most complex business challenges and delivering transformation at scale. For more information, please visit www.ltm.com.

Roles: Department Coordinator / Office Admin

Location: NYC, NY - onsite

Full Time with LTM

We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives’ teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients’ senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must

Your Day-to-day

• Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings
• Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items
• Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion
• Oversee and manage organization wide communications through designated Slack channels and email distribution lists
• Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts
• Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives
• Conduct research on specialized or ad hoc topics to support departmental and organizational needs
• Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders
• Identify opportunities to improve administrative processes communication workflows and meeting efficiency
• Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality
• Perform additional duties and responsibilities as assigned

Qualifications

What you bring to the team

You have

• Bachelor’s degree or equivalent training and experience
• Technically savvy with 3 years administrative experience
• Experience working with teams focusing on creative and production
• Proficient in Gmail other Google products and Microsoft Office suite
• Highly organized self-starter with ability to prioritize multiple tasks at once
• Strong analytical and interpersonal skills that thrives in a fast-paced team setting
• Skilled in working in both a team environment as well as independently

You might also have

• Experience and good understanding of the digital TV and dotcom world
• Interest in brand and partnership growth marketing
• Experience in media entertainment or production environment

Other details:

Actual compensation within the range will be dependent upon the individual's skills, experience, performance and internal equity.

Benefits/perks listed below may vary depending on the nature of your employment with LTM:

Benefits and Perks:

• Comprehensive Medical Plan Covering Medical, Dental, Vision
• Short Term and Long-Term Disability Coverage
• 401(k) Plan with Company match
• Life Insurance
• Vacation Time, Sick Leave, Paid Holidays
• Paid Paternity and Maternity Leave

The range displayed on each job posting reflects the minimum and maximum salary target for the position across all US locations. Within the range, individual pay is determined by work location and job level and additional factors including job-related skills, experience, and relevant education or training. Depending on the position offered, other forms of compensation may be provided as part of overall compensation like an annual performance-based bonus, sales incentive pay and other forms of bonus or variable compensation.

Disclaimer: The compensation and benefits information provided herein is accurate as of the date of this posting.

LTM is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law.