Administrative Coordinator - Business Office

POSITION DETAILS

Responsibilities

Reporting directly to the Administrative Executive Assistant, the Administrative Coordinator assists with the daily tasks and administrative responsibilities that enable the effective running of the Business Office. Along with the CUNY Title Overview, responsibilities for the role includes but are not limited to:

• Manage the access process for business systems for staff which includes but not limited to: form completion, form reviews, ticket creation, and follow-up
• Assist with the process and procedure for departmental non-tax levy appointments
• Enter and maintain records of submitted employee timesheets, alerting supervisors of any discrepancies
• Process and submit all business office expense, and purchasing requests in a timely fashion
• Coordinates tax levy credit card application process and administration (P-cards, T-cards, NET Cards)
• Create and enter requisitions for business office and other departments as necessary
• Train and assist new staff on CUNYBuy and other business office systems
• Distribute non-tax levy allocation reports for all departments
• Update and maintain departmental budget and expense spreadsheets
• Maintain confidential records and information
  
  

Qualifications

Bachelor's Degree required.

Preferred Qualifications

• Two years’ experience in higher education and/or fiscal administration.
• Proficiency in Microsoft Office preferred.
• Experience with PeopleSoft systems such as: CUNYFirst
  
  

Cuny Title Overview

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.
  
  

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

Compensation And Benefits

$ 84,815 - $94,409, Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

How To Apply

Applications must be submitted online by accessing the CUNY portal on city university of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the Job Opening ID number 32304.

Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, _ or ç)).

Incomplete applications will not be considered.

Please Include

• cover letter
• resume
• names and contact information of 3 references
  
  

Upload all documents as one single file-- pdf format preferred.

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on 06/15/2026 . Applications submitted after the deadline will only be considered if the position/s remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32304

Location: Hunter College