Legal Assistant

Company Overview

Lotane & Associates, P.A. is a debt collection and subrogation law firm located in Cocoa, FL. LA has been practicing in Brevard County since 1979, and we represent clients for Florida debt recoveries and Insurance Subrogation. Our clients include insurance carriers, hospitals, credit unions, banks, physician practices, and commercial companies. Our lawyers and staff are committed to recovering bad debts and collecting losses for our clients. We love and appreciate our team and are heavily invested in our community. At LA, we are Client-Minded and Community-Centered! 

About the Role

We are seeking a detail-oriented and highly organized Legal Assistant to support our Litigation team. This role plays a key part in ensuring attorneys are fully prepared and cases move efficiently through the legal process. The ideal candidate is proactive, dependable, and thrives in a fast-paced, deadline-driven environment. This position is in-office, not a remote opportunity. Working schedule is Monday-Friday 8:00am-5:00pm with a 1-hour unpaid lunch break and two 15-minute paid breaks. That’s right, off nights and weekends!

Key Responsibilities

• Manage attorney calendars, including reviewing schedules at least two weeks in advance 


• Prepare legal pleadings, correspondence, and case-related documents 


• Answer court line calls and route inquiries appropriately 


• Schedule telephonic conferences with clients, counsel, and related parties 


• Time and professional correspondence through email. 


• Conduct legal research as needed 


• Review, route, and organize incoming pleadings and correspondence 


• Track executed documents and ensure proper follow-up and routing 


• Communicate professionally with opposing counsel, insurance carriers, defendants, clients, and vendors 


• Present offers and respond to inquiries in a timely and professional manner 


• Maintain legal assistant queue tasks and workflow organization 


• Prepare attorneys for court appearances by reviewing and organizing case materials 


• Ensure appropriate coverage and assist with balancing workload priorities 


• Perform other duties as assigned

Qualifications

• High school diploma or GED required; Associate degree or legal coursework preferred.


• 1–2 years of clerical experience in a law firm, court, or collections environment. 


• Paralegal degree or related legal experience preferred


• Strong attention to detail and accuracy.


• Excellent organizational and time-management skills.


• Ability to follow structured procedures and meet strict deadlines.


• Strong written communication and proofreading skills.


• Familiarity with legal terminology, court rules, or litigation processes preferred.


• Proficiency with case management systems and Microsoft Office.


• Dependability and initiative 


• Ability to maintain confidentiality at all times 


• Strong time management and adaptability

What we’re looking for

A motivated team player who can support attorneys with accuracy, efficiency, and professionalism while managing competing deadlines and maintaining excellent communication across all parties.

Benefits Overview

We offer a range of benefits to support the well-being and financial security of our employees, including:

• Employee-Paid Vision and Dental Insurance – Affordable options to support your oral and eye health.


• Employee-Paid AFLAC Supplemental Plans – Additional coverage for accidents, short-term disability, and other needs.


• Employer-Paid Life Insurance – $20K life insurance policy provided at no cost to the employee.


• 401(k) Retirement Plan – Company matches employees' contributions at 100% for 1-3% savings and 50% for 4-5% of savings after one year of employment.


• Paid Time Off (PTO) – Generous PTO to support work-life balance.


• Paid Holidays – Enjoy 9 paid holidays annually.


• Volunteer Time Program – Earn additional PTO by giving back to your community.


• Employee Assistance Program (EAP) – Confidential counseling and support services for personal or work-related issues.


• Tuition Reimbursement – Eligibility for tuition reimbursement after one year of employment, covering approved courses up to a designated amount.


• Employee Discount Programs – Access to exclusive savings on products and services through our employee discount network.


• And so much more!