What are the responsibilities and job description for the Accounts Payables Specialist position at Lord Of Life Lutheran Church?
JOB DESCRIPTION
Job Title: Accounts Payables Specialist
Position Summary: The Accounts Payables Specialist supports Lord of Life’s day-to-day financial operations by managing transactional accounting activities and maintaining accurate financial records. This role plays a key part in ensuring invoices, payments, and financial documentation are processed accurately and efficiently.
Department: Finance
Reports to: Finance Executive Director
Supervises: N/A
Status: Part-time
FLSA: Non-exempt
Hours Worked Per Week: 24-28 daytime hours. 3 to 4 days a week.
Essential Functions:
- Manage all Accounts Payables in Shelby Financials software including weekly check runs, recurring journals, ACH, and wire transfers.
- Process vendor invoices and verifying accuracy of billing information.
- Coordinate invoice approvals to ensure timely vendor payments, verify account number accuracy and proper approval and maintain invoice files
- Coordinate and maintain internal purchase requisitions and check requests, verifying accuracy and proper approval.
- Work with the accounts receivables specialist to record contents of on-site cash and checks weekly.
- Maintain credit card receipts and verify accuracy and approval.
Principal Functions:
- Oversee subscription and membership accounts.
- Keep W-9, tax-exempt forms, and Certificate of Insurance files current.
- Review and process monthly employee mileage reports and reimbursements.
Disclaimer:
This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.
Core Competencies:
- Organizational savvy- Maneuvering comfortably through complex policy, process, and people related organizational dynamics.
- Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Financial acumen- Interpreting and applying understanding of key financial indicators to make better business decisions.
- Instills trust- Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Optimizes work processes- Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Education/Qualifications:
- High School Degree
- Associate or bachelor’s degree in accounting, finance or equivalent experience preferred.
Experience/Knowledge:
- Strong attention to detail and organizational skills
- Proficiency with spreadsheets, financial data management, and bookkeeping software
- Experience supporting AP/AR functions
Physical Demands: X appropriate category to function in the job
X Sedentary work - Exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. |
Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. |
Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. |
Heavy work - Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. |
Environmental/Working Conditions:
- Maintain weekday office hours
- Shared office space with the Accounts Receivables Specialist
Equipment Used:
- General office including computer and related programs
Salary : $20 - $22