What are the responsibilities and job description for the Accounts Payable Coordinator position at LogistiQ Integration Solutions?
JOB TITLE: Accounts Payable Coordinator
DEPARTMENT: Accounting & Finance
REPORTS TO: Accounts Payable Supervisor
FLSA STATUS: Hourly Non-Exempt
DATE: 10/21/2024
COMPANY OVERVIEW: LogistiQ is a dynamic and rapidly growing conveyor system integrator dedicated to providing turn-key innovative solutions to the retail, e-commerce & distribution markets. In our 750,000 sq. ft. facility located in Port Clinton, Ohio, you will find a team of innovators dedicated to building solutions that solve our customers’ evolving needs.
At LogistiQ, our core values of integrity, innovation, accountability, and collaboration are the cornerstones of our success. Integrity is at the heart of everything we do, ensuring honesty and transparency in our actions. Innovation drives us to constantly seek creative solutions and push the boundaries of what's possible. Accountability means we take responsibility for our work and uphold the highest standards. Collaboration fuels our collective strength, bringing together diverse perspectives to achieve common goals. By embracing these values, we foster a culture that not only delivers exceptional results but also makes LogistiQ a great place to work.
JOB SUMMARY: As an Accounts Payable Coordinator at LogistiQ, you will be a part of our Accounting and Finance team. The ideal candidate is responsible for a range of accounting tasks and primarily ensures all work associated with processing accounts payable, expense reporting, and sales & use tax submissions are completed by established deadlines. The position conducts related subject matter analysis and required accurate and detailed record-keeping.
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ESSENTIAL DUTIES & RESPONSIBILITIES include the following:
- Process vendor invoices by matching invoices against receivers, requisitions, and other forms of authorization according to company policies and guidelines.
- Investigate and resolve quantity and pricing discrepancies, make necessary corrections, calculate invoice adjustments and debit memos, as necessary.
- Develop & maintain a system for financial information, files, and records for the operation.
- Maintain accuracy of the Accounts Payable subsidiary ledger and reconciliation; resolves problems accurately and in time.
- Liaison with various internal departments to ensure timeliness and accuracy of invoice posting and payment.
- Prepare periodic accounts payable accruals, standard and adjusting journal entries, as necessary.
- Manage & reconcile vendor accounts ensuring payment is made within accepted corporate and industry guidelines.
- Audit freight bills and employee expense reports.
- Manage the vendor certificate of insurance program.
- Prepare and issue accounts payable checks, print accounts payable reports, and maintain accounts payable files and records.
- Analyze product and expense accounts, as necessary.
- Prepare and maintain annual 1099 reporting to IRS and any necessary correspondence.
- Assist in department month, quarter, and year-end closing requirements.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
- None.
TRAVEL DEMANDS:
- Some local travel may be required.
QUALIFICATIONS & REQUIREMENTS:
- Strong work ethics and organizational skills.
- Ability to analyze, research, and problem solve within an accounting system.
- In depth understanding of accounting processes relative to general ledger, wire transfers, ACH, expense reporting, vendor record record-keeping, and accounting chart of accounts.
- Capacity to work on multiple priorities under stringent deadlines.
- Able to maintain a high level of confidentiality in dealing with sensitive or proprietary information.
- Ability to read and interpret documents; ability to write routine reports and business correspondence; ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels, using tact and diplomacy.
- Ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as addition, subtraction, multiplication, and division.
- Must have knowledge of accounting in a manufacturing environment; intermediate to advanced knowledge of Microsoft Word and Excel; previous experience working with MRP systems (Syteline) a plus. Working knowledge of accounting, database, and other manufacturing software preferred.
- Strong interpersonal skills.
- Successful completion of 90-day probationary period.
EDUCATION & EXPERIENCE:
- Associate’s degree in accounting or similar, preferred.
- Minimum 2 years’ related experience, preferred.
PHYSICAL DEMANDS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
WORK ENVIRONMENT: The work environment is pleasant, temperature controlled, professional office environment in a manufacturing setting. The employee works in an office setting but does have frequent interaction with the shop floor. On the shop floor, the employee is exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is mixed and the air temperature fluctuates with the seasonal weather.
AAP/EEO STATEMENT: LogistiQ firmly believes in equal employment opportunity for all and the importance of each employee as an individual. It is the policy of LogistiQ that there will be no discrimination against any employee or applicant for employment based on race, religion, creed, color, national origin, citizenship, marital status, sex, age, sexual orientation, gender identity, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status. It is the policy of LogistiQ that we will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, religion, creed, color, national origin, citizenship, marital status, sex, age, sexual orientation, gender identity, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status, and we will ensure that all employment decisions are based only on valid job requirements. A strong commitment from each employee is necessary to ensure equal employment opportunity for all.
NOTE: This Job Description may be modified due to business necessity.
