What are the responsibilities and job description for the Administrative Assistant position at Link Network?
About the Role
A rapidly growing battery technology startup based in San Jose is seeking a Part-Time Administrative Assistant to support our daily purchasing, expense tracking, and shipping operations. This role is ideal for someone who is detail-oriented, organized, and proactive, and enjoys working in a dynamic R&D startup environment.
Key Responsibilities
- Place and manage online purchase orders through platforms such as Amazon, Uline, McMaster-Carr, and other suppliers.
- Track and record purchase orders and deliveries to ensure timely receipt of materials.
- Manage company credit card receipts and invoices, maintaining accurate digital and physical records.
- Prepare and submit expense reports and reconcile monthly statements.
- Support domestic and international shipping, including label preparation, carrier coordination, and document handling.
- Communicate with vendors and internal team members to confirm orders, resolve discrepancies, and ensure smooth procurement operations.
- Maintain inventory of office and lab supplies; alert the team when replenishment is needed.
- Assist with light administrative tasks such as document filing, printing, and data entry.
Qualifications
- Previous experience in office administration, purchasing, or accounting support preferred.
- Strong attention to detail and time management skills.
- Comfortable using online ordering systems and Microsoft Excel / Google Sheets.
- Basic understanding of expense tracking or bookkeeping preferred.
- Bilingual in English and Japanese preferred (reading/writing/email communication).
- Authorized to work in the U.S.
Job Types: Part-time, Temporary
Pay: $23.00 - $25.00 per hour
Expected hours: 20 per week
Work Location: In person
Salary : $23 - $25