Administrative Assistant

Aquent is proud to partner with a premier organization within the healthcare sector, a leader dedicated to fostering a supportive and efficient environment for its staff and patients. This organization is committed to operational excellence and continuous improvement, ensuring that every aspect of its facilities contributes to a world-class experience.

To be considered for this role, you must:

• Be authorized to work in the United States
• Not require sponsorship of any kind for the duration of the assignment
• Be able to work on a W-2 basis. C2C or 1099 is not permitted for this position
• Be able to work the following schedule: Monday - Friday, 7:00 AM - 3:30 PM

Are you a highly organized and proactive individual with a passion for creating seamless operational experiences? We are seeking a dedicated professional to join a dynamic team, where your meticulous attention to detail and commitment to service will directly enhance the daily functionality and well-being of a bustling environment. This isn't your traditional administrative role; you'll be at the heart of ensuring our facilities run smoothly, impacting countless individuals every day by managing essential resources and maintaining a high standard of operational readiness.

What You'll Do:

• Perform daily replenishment of supplies across multiple common areas.
• Manage inventory, order necessary supplies, and organize received items efficiently.
• Conduct daily condition assessments of various areas and facilities, documenting findings and initiating follow-up actions.
• Support incident response by distributing critical communications using established protocols.
• Maintain, update, and report on the status of ongoing service requests.
• Disseminate important communications to leaders and employees regarding facility impacts.
• Document information and generate reports from an electronic data system, ensuring completeness and accuracy.
• Oversee multiple email and calendar accounts for reservation management.
• Manage and prioritize shared email accounts, including requests from visitors.
• Coordinate locker assignments for newly onboarded employees.
• Conduct annual audits of locker assignments and office space/workstations.

Education Requirements:

• High School Diploma or GED

Required Skills & Experience:

• Proficiency with standard office software.
• Above-average customer service skills, demonstrating a commitment to supporting colleagues and visitors.
• Exceptional ability to follow detailed, multi-step instructions and consistently perform daily tasks with precision.
• Above-average written communication skills.

The target hiring compensation range for this role is $22.89 - $35.00 an hour. Compensation is based on several factors, including but not limited to education, relevant work experience, relevant certifications, and location

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium.
Aquent is an equal-opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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