Real Estate Legal Assistant

LHH is seeking a Real Estate Legal Assistant to join our law firm client’s Real Estate practice. Support busy attorneys and paralegals in a fast-paced Real Estate practice. Bring strong attention to detail, organizational skills, and a team-first mindset. Great opportunity for growth in a collaborative environment.

Job Duties

• Draft and revise organizational documents.
• Prepare and maintain closing checklists.
• Serve as a liaison between attorneys and clients, ensuring timely communication and information exchange.
• Provide regular updates to the team on the status of client matters.
• Assist with deal closings and related documentation.
• Manage closing books and post-closing tasks.
• Send, track, and organize signature pages and original documents.
• Calendar key deal closing dates and deadlines.
• Maintain accurate and up-to-date electronic client files.
• Monitor attorney inboxes and file client matters electronically.
• Open new client files and manage initial setup.
• Process client invoices and attorney expense reimbursements.
• Perform document comparisons and quality checks.
• Form entities and obtain certificates from the Secretary of State and IRS.
• Complete additional projects and assignments as needed.

Skills and Abilities Required

• Strong initiative and creative problem-solving skills.
• Dependable and accountable, demonstrating professionalism and a strong work ethic.
• Excellent interpersonal skills with the ability to interact across all organizational levels.
• Ability to work under pressure and meet deadlines with a sense of urgency.
• Comfortable in a fast-paced environment with diverse personalities and work styles.
• Flexible and adaptable to changing priorities and schedules.
• Skilled at managing multiple tasks and handling frequent interruptions effectively.
• Willingness to work beyond 37.5 hours per week when necessary.

Preferred Qualifications

• 1 years of experience as a corporate legal assistant in a law firm.
• Interest in the real estate industry.
• Prior experience in a legal office and providing administrative support functions.
• Familiarity with legal technology tools such as iManage and InTapp.
• Strong typing skills and attention to detail.

Required Qualifications

• Excellent computer skills and proficiency in MS Office; strong technical aptitude preferred.
• Outstanding communication skills, with excellent grammar and proofreading abilities to ensure accuracy in all written materials.
• Highly organized with the ability to prioritize and manage multiple tasks effectively in a fast-paced environment, even with frequent interruptions.
• Keen eye for detail and commitment to accuracy in document preparation and communications.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Full-time employment benefits include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and reimbursement and retirement programs. Available paid leave may include paid time off, parental and holiday pay.