Property Administrative Assistant

Property Administrative Assistant

We are seeking a detail-oriented and organized Property Administrator to join our client’s commercial property management team. This role provides essential administrative support to ensure smooth operations across our portfolio of properties. The ideal candidate will be proactive, efficient, and comfortable handling a variety of tasks in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr.

Responsibilities

• Serve as the primary point of contact for tenant inquiries and coordinate responses with property managers.
• Maintain accurate records, files, and documentation related to leases, insurance certificates, and compliance requirements.
• Prepare and distribute correspondence, reports, and meeting materials as needed.
• Assist with scheduling inspections, vendor appointments, and maintenance work orders.
• Process accounts payable, including coding invoices, verifying charges, and ensuring timely payments to vendors.
• Track and reconcile expenses for assigned properties and assist with budget preparation.
• Support property managers with lease administration, renewals, and tenant communications.
• Monitor office supplies and order replacements as necessary.
• Perform general administrative duties such as answering phones, managing email communications, and maintaining organized digital and physical filing systems.

Qualifications

• Previous experience in property management or a related administrative role preferred.
• Prior experience with accounts payable is preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and property management software.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.

If you are interested in learning more, please apply now.