Administrative Assistant

Administrative Assistant – Operations & Events

LHH has partnered with a growing professional services firm in Salem is seeking an Administrative Assistant to provide day‑to‑day operational and administrative support to the Firm Administrator. As the organization continues to expand, this role will play a key part in keeping internal operations running smoothly while supporting firm events, marketing efforts, and special projects.

This is a great opportunity for someone who enjoys variety, takes initiative, and wants to grow into a more senior administrative or operations role over time.

Position Overview

The Administrative Assistant will serve as a trusted support partner to firm leadership, handling administrative coordination, event planning, and marketing‑related tasks. The role offers both structure and creativity, with opportunities to propose new ideas and take ownership of projects.

Key Responsibilities

• Provide direct administrative support to the Firm Administrator
• Coordinate sponsorships and firm participation in external events, including tracking RSVPs, managing calendars, sending reminders, and organizing materials
• Support marketing efforts tied to events, including ordering promotional materials, coordinating holiday gifts, and assisting with client‑facing initiatives
• Plan and execute internal firm events such as monthly lunches, holiday celebrations, and seasonal gatherings, with planning horizons ranging from 3 to 12 months
• Manage general office operations, including office supplies, vendor coordination, and mass shredding projects
• Assist with logistics related to an upcoming office move (planned for January 2027)
• Handle scheduling, communications, and follow‑ups with professionalism and discretion
• Support special projects and operational needs as they arise

What They’re Looking For

• Prior administrative experience preferred; legal or professional services experience is a plus but not required
• Backgrounds may include administrative assistant, receptionist ready for the next step, event coordinator, marketing support, or office manager
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proactive, self‑directed work style with consistent follow‑through
• Reliable and dependable, with a strong sense of ownership and accountability
• Comfortable working closely with firm leadership and keeping them informed on progress, decisions, and timelines
• Creative mindset with interest in contributing ideas for events, marketing, or office initiatives

Compensation & Benefits

• Location: Salem, OR
• Pay Range: $25–$30 per hour, Temp to Hire or Direct Hire
• (up to $35/hr for candidates with office management–level experience)
• Schedule: Full‑time, on‑site
• Medical insurance (firm pays a significant portion of the premium); dental and vision available
• Benefits begin the 1st of the month after 60 working days
• 401(k) eligibility after 1 year, with historical employer contributions of up to 10% of gross wages
• Paid life insurance and long‑term disability coverage
• Paid Costco membership
• PTO accrued at 10 hours per month during the first year (increases annually)
• 7 paid holidays per year
• Firm‑paid individual YMCA membership (upgrade options available)
• Monthly firm‑provided lunches and weekly Friday coffee
• Supportive, people‑focused culture with regular team activities

*Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Available paid leave may include Paid Sick Leave, any other paid leave required by Federal, State, or local law, and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance