Litigation Legal Secretary (Oakland, San Francisco, or San Jose)

Legal Secretary (Litigation)

LHH is partnering with a law firm to hire a Legal Secretary to support a busy litigation practice.

Compensation $85,000 - $105,000 annually

Locations: Oakland, CA, San Francisco, CA, San Jose, CA

Schedule Full-time, 90-day onsite training period required (5 days/week in office), Hybrid schedule after training: 2 days onsite, 3 days remote

Key Responsibilities

• Provide administrative and legal support to attorneys
• Draft, revise, proofread, and format legal and business documents
• Maintain attorney calendars, contacts, and deadlines
• Coordinate meetings, conference calls, and travel arrangements
• Review and route incoming mail and correspondence
• Maintain electronic case and administrative files
• Enter attorney time and assist with billing processes
• Prepare expense reimbursements and check requests
• Assist with closing binders and closing checklists
• Provide backup support to other legal secretaries as needed

Required Qualifications

• 5-8 years of legal secretary experience
• Experience supporting attorneys in a law firm environment
• Strong written, verbal, and organizational skills
• Ability to manage multiple priorities and deadlines
• Strong judgment, professionalism, and attention to detail
• Ability to work independently and collaboratively

Preferred Qualifications

• Bachelor's degree
• Real Estate and/or Business Law experience
• Paralegal certificate or paralegal background

Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook)
• Adobe Acrobat
• Electronic document management systems
• Time-entry and billing software
• Calendaring and docketing software
• Experience with NetDocs, Best Authority, CompuLaw/ProLaw, and Aderant is a plus

Benefits

• Medical, dental, and vision insurance
• Life insurance
• Short-term and long-term disability coverage
• Paid time off and sick leave
• Additional voluntary benefit options

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $85,000.00 to $105,000.00 per year

Search managed by: Crystal Villa

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.