Admin Assistant

Administrative Assistant

Location: Sacramento, CA

Schedule: Full-Time | Monday-Friday

Industry: Construction - LHH

Summary

This role helps keep daily operations running smoothly by managing schedules, documentation, communication, and reporting in a fast-paced construction environment. The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple stakeholders including project managers, field supervisors, vendors, and accounting staff.

Key Responsibilities

• Provide day-to-day administrative support to construction managers, project managers, and office leadership
• Answer phones, greet visitors, and serve as a point of contact for internal and external inquiries
• Manage calendars, meetings, and coordination between office and field teams
• Prepare correspondence, reports, forms, and construction-related documentation
• Assist with job files, contracts, permits, change orders, and project documentation
• Track and organize project records, drawings, submittals, and compliance documents
• Support onboarding of new field employees including paperwork and scheduling
• Maintain organized electronic and physical filing systems
• Assist with data entry related to invoices, purchase orders, timecards, and job cost tracking
• Support accounts payable/receivable processes by gathering documentation and routing approvals
• Track vendor and subcontractor information, insurance certificates, and licenses
• Assist with payroll coordination and certified payroll documentation when applicable
• Communicate with vendors, subcontractors, inspectors, and clients as needed
• Support scheduling of inspections, deliveries, and site visits
• Follow up on action items and deadlines to ensure timely completion
• Assist with process improvements and administrative projects as assigned

Qualifications

• High School Diploma or GED required
• 2 years of experience in an administrative assistant or office support role
• Previous experience in construction, contracting, engineering, or related industries preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Familiarity with construction terminology, job costing, or project documentation
• Experience with accounting or project management software (e.g., QuickBooks, Sage, Procore)
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $23.00 to $25.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.