Admin Assistant

Overview
Join the team as an Admin Assistant and be part of something meaningful.

In this role, you’ll be the backbone of the operations organizing schedules, coordinating vendors and appointments, managing communication, and keeping timelines on track. While you won’t be responsible for negotiating deals or managing contracts, your work will be essential in ensuring every client experience is smooth, organized, and stress-free.

You’ll gain real exposure to the real estate industry, work alongside experienced professionals, and receive personalized guidance and mentorship. You’ll also work closely with a dedicated transaction coordinator who will support you, so you’re never navigating things alone.

This is a great opportunity for someone who’s organized, dependable, and motivated to grow. You have a chance to learn the business from the inside, make a meaningful impact, and build valuable skills in a supportive environment.

Responsibilities
Scheduling & Daily Operations

• Manage and confirm daily calendar, appointments, and showings
• Prepare daily schedule and materials for appointments
• Handle calls, emails, and client communication
• Maintain organized office environment

Transaction & Listing Management

• Execute listing checklist from preparation through launch
• Track deadlines and coordinate vendors (inspectors, title, escrow, photographers)
• Maintain organized client files and transaction records

Database & CRM Management

• Manage CRM, update notes, and maintain client records
• Prepare call lists and follow-up lists
• Assist with monthly mailers and database touches

Marketing & Client Engagement

• Assist with listing marketing, social media content, and newsletters
• Help organize client events, workshops, and appreciation events
• Coordinate gifts, birthdays, and relationship touches

Qualifications

• Microsoft Office (Word, Excel, Outlook)
• Google Workspace (Drive, Docs, Sheets, Calendar)
• Ability to organize systems, files, and workflows
• Comfortable learning CRM, MLS, and real estate platforms (coaching provided)
• Spanish speaker (preferred)
• Ability to travel (preferred)

Office Location:
915 Highland Pointe Dr. #200
Roseville, CA 95616

Pay: $17.00 - $22.00 per hour

Education:

• Bachelor's (Preferred)

Experience:

• Admin: 1 year (Preferred)

Ability to Commute:

• Sacramento, CA 95816 (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $17 - $22