What are the responsibilities and job description for the Office Manager/Executive Assistant - Luxury Home Builder in PBG position at LEVELOCITI?
Office Manager / Executive Assistant
Luxury Custom Home Builder | Palm Beach Gardens, FL
Are you highly organized, proactive, and energized by working alongside visionary leadership? Do you thrive in fast-paced, high-expectation environments where excellence is the standard?
A growing luxury custom home builder based in Palm Beach Gardens is seeking a polished, detail-oriented Office Manager / Executive Assistant to serve as the operational backbone of our company and a trusted right hand to executive leadership.
This is a high-impact role for someone who enjoys wearing multiple hats, takes pride in creating structure, and wants to grow with a company that is building some of the most exceptional residences in South Florida.
About Us
We design and build bespoke, high-end residences for discerning clients who expect precision, professionalism, and white-glove service. Our projects are complex, design-forward, and executed to the highest standards. As we continue to scale, we are looking for someone who can bring organization, clarity, and operational excellence to our daily workflow.
The Role
This position blends executive support, office management, and operational coordination. You will work directly with ownership and leadership to ensure the business runs efficiently and seamlessly.
Key Responsibilities
Executive Support
What We Offer
This is not just an administrative position — it is a strategic support role within a growing luxury construction company. The right candidate will become an integral part of the leadership team and help shape the operational future of the business.
Location: In-person | Palm Beach Gardens
Employment Type: Full-Time
If you are proactive, polished, and ready to grow with a company that values excellence, we would love to hear from you.
If interested you can apply to this position or email your resume to sean.westhorpe@levelociti.com
To view additional roles we are recruiting for, please visit: https://levelociti.com/job-search/
Luxury Custom Home Builder | Palm Beach Gardens, FL
Are you highly organized, proactive, and energized by working alongside visionary leadership? Do you thrive in fast-paced, high-expectation environments where excellence is the standard?
A growing luxury custom home builder based in Palm Beach Gardens is seeking a polished, detail-oriented Office Manager / Executive Assistant to serve as the operational backbone of our company and a trusted right hand to executive leadership.
This is a high-impact role for someone who enjoys wearing multiple hats, takes pride in creating structure, and wants to grow with a company that is building some of the most exceptional residences in South Florida.
About Us
We design and build bespoke, high-end residences for discerning clients who expect precision, professionalism, and white-glove service. Our projects are complex, design-forward, and executed to the highest standards. As we continue to scale, we are looking for someone who can bring organization, clarity, and operational excellence to our daily workflow.
The Role
This position blends executive support, office management, and operational coordination. You will work directly with ownership and leadership to ensure the business runs efficiently and seamlessly.
Key Responsibilities
Executive Support
- Manage calendars, scheduling, and meeting coordination
- Screen communications and act as liaison between executives, clients, architects, and vendors
- Prepare reports, presentations, and correspondence
- Coordinate travel and special projects
- Oversee daily office operations
- Maintain organized filing systems (digital and physical)
- Manage vendor relationships and office supplies
- Support HR functions including onboarding coordination
- Assist with contract preparation and document management
- Track project timelines and follow up on deliverables
- Coordinate with subcontractors and consultants
- Support accounting with invoice tracking and expense reporting
- Exceptionally organized with strong attention to detail
- Discreet and trustworthy with confidential information
- A natural problem-solver who anticipates needs before they arise
- Professional communicator with polished written and verbal skills
- Comfortable in a fast-paced, high-performance environment
- Tech-savvy (Google Workspace, Microsoft Office, project management software)
What We Offer
- Competitive salary - Up to $100K
- Opportunity to grow with a respected luxury brand
- Direct exposure to executive leadership
- A dynamic, entrepreneurial work environment
- The chance to contribute to building extraordinary custom homes
This is not just an administrative position — it is a strategic support role within a growing luxury construction company. The right candidate will become an integral part of the leadership team and help shape the operational future of the business.
Location: In-person | Palm Beach Gardens
Employment Type: Full-Time
If you are proactive, polished, and ready to grow with a company that values excellence, we would love to hear from you.
If interested you can apply to this position or email your resume to sean.westhorpe@levelociti.com
To view additional roles we are recruiting for, please visit: https://levelociti.com/job-search/
Salary : $100,000