Event Coordinator

Job Title: Event Coordinator Department: Conference and Event Services Category: Full-TimeSummary/Objective: The Event Coordinator will assist in the planning, coordination, and execution of conferences, workshops, and camps at Lees-McRae College. This individual will ensure the successful delivery of events, serve as the venue contact when needed, and cultivate strong relationships with clients while promoting a positive college atmosphere. This is a full-time, 12-month position requiring flexibility to work evenings and weekends for events.Essential Functions:Assess client needs before and during events, implementing effective solutions while prioritizing safety.Help maintain a comprehensive scheduling database, communicate updates effectively, and manage space requests from both internal and external clients.Serve as the primary point of contact for event attendees, addressing issues promptly and efficiently as needed.Assist in monitoring compliance and ensure adherence to college policies and procedures.Collaborate with campus facilities staff to ensure that event spaces are clean and welcoming.Assist in event preparation and setup, including the transport and installation of event equipment.Inspect facilities and equipment for deficiencies and ensure compliance with safety standards.Unlock and secure buildings designated for assigned events.Provide information about event activities to college offices and the community.Train and schedule event staff to support functions like ticket-taking, ushering, and traffic management.Coordinate events on the day of, including problem-solving, welcoming guests, organizing event setup, communicating with staff, and coordinating with vendors.Issue invoices, collect payments promptly, and create comprehensive financial reports.Proficiency in the Microsoft Office Suite; experience with scheduling software is preferred.Strong customer service and interpersonal skills.Ability to efficiently manage multiple tasks under pressure.Characteristics:Detail-oriented with excellent customer service skills.Effective written and verbal communication skills.Enjoy working collaboratively in a team environment.Comfortable and flexible under pressure while managing multiple tasks.Competencies:Ethical ConductStress Management/ComposureTeamwork OrientationThoroughnessSupervisory Responsibility:This position does not have supervisory responsibilities.Reporting Structure:The Event Coordinator will report to the Director of Events and Conferencing.Work Environment: Normal office environment with minimal physical discomfort due to temperature, dust, noise, etc.BenefitsLees-McRae College offers a comprehensive benefits package that includes Highmark Blue Cross/Blue Shield medical plans with wellness incentives, Aetna dental coverage with orthodontia for children, and a voluntary vision plan for all employees. Life and long-term disability insurance are employer-paid, with optional voluntary life coverage available. Employees can take advantage of flexible spending accounts, a retirement plan with up to 5% employer match after one year, and generous paid time off including vacation, sick, personal, holiday, and college-closed days. Tuition waiver benefits are available for employees and dependents, along with access to a national tuition exchange program. Additional perks include free monthly dining, discounted meal plans, and required direct deposit for payroll.