What are the responsibilities and job description for the Big Pelican Event Coordinator - Summer 2026 (Housing Available) position at Fair Hills Resort?
Fair Hills Resort hosts over 50 events each season — from weddings and reunions to meetings, retreats, parties, catering, and more. As a full-service event venue, we provide the space, set-up, A/V, food & beverage, lodging, and planning support to deliver unforgettable experiences.
This internship focuses on the planning and execution of events, specifically our Big Pelican Cruises, hosted at Fair Hills Resort, Wildflower Golf Course, and Five Lakes Resort. It’s geared toward college students pursuing Hospitality & Tourism Management, Communications, or Public Relations.
You’ll work directly with our Event Director (with a home base at the Front Desk) and gain experience in both office administration and on-site event execution. By the end of the internship, you’ll have the skills and confidence to run an event from booking to billing — and everything in between.
What You’ll Do:
- Work front desk shifts and assist with daily tasks
- Book cruises and coordinate with clients
- Schedule boat captains and plan menus with staff
- Make reservations and process billing in Resort Data Processing (RDP)
- Prepare “cheat sheets” and event logistics documents
- Execute events on-site, including bartending and food service
- Participate in weekly inter-departmental meetings
- Provide after-event follow-up with clients
- Learn and use our systems: RDP (property management) and Lightspeed (point-of-sale)
About the Big Pelican:
Our 55’ pontoon boat can seat up to 50 guests and is rented 30 times each summer for cocktail cruises, private parties, and dinner cruises. As an intern, you’ll often cruise with guests to assist with bartending, serving, and ensuring smooth boarding, docking, and guest experiences. Training on boat operations and Pelican Lake logistics will be provided.
What You’ll Gain:
This is an operational internship — meaning you’ll work alongside staff in their roles while also stepping into leadership responsibilities. You’ll build skills in:
- Guest service and professional communication
- Event planning, organization, and execution
- Teamwork across multiple departments
- Initiative, adaptability, and problem-solving
- Cruise and hospitality operations
By the end of the season, you’ll know how to manage detailed, multi-departmental events and create memorable guest experiences from start to finish.
Work schedule
- 8 hour shift
- Weekend availability
Supplemental pay
- Bonus pay
Benefits
- Employee discount
- Referral program
- Paid training