What are the responsibilities and job description for the Accounts Payable Specialist position at Ledgent Finance & Accounting?
AP Specialist
RESPONSIBILITIES
Accounts Payable
* Manage the full-cycle AP process including purchase order approvals, invoice entry, and payment scheduling.
* Review and process high-volume invoices, ensuring correct coding, approvals, and reconciliation to purchase orders and contracts.
* Monitor AP aging reports and maintain accurate records for timely payments.
Systems & Data
* Use SAP for invoice management, vendor reconciliation, and reporting.
* Coordinate with operations and maintenance teams to ensure accurate transfer of purchasing data into SAP.
* Identify and resolve data discrepancies, working with IT and Finance to improve process accuracy.
Reconciliations & Month-End Close
* Perform detailed vendor reconciliations and assist with monthly accrual entries.
* Prepare journal entries and general ledger reconciliations to ensure timely and accurate month-end reporting.
* Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.
Vendor Relations
* Serve as the main contact for vendor inquiries, payment status, and issue resolution.
* Maintain strong, professional relationships with key vendors and ensure compliance with company policies.
Process Improvement & Compliance
* Ensure adherence to Waste Pro's accounting policies and internal controls.
* Support internal and external audits through accurate documentation.
* Partner with the Regional Controller to streamline AP processes and enhance efficiency.
Cross-Functional Support
* Collaborate with accounting, operations, and divisional teams to ensure data integrity.
* Provide training and guidance to division staff on invoice processing and purchase order procedures.
* Occasionally travel to other offices for on-site support or special projects.
QUALIFICATIONS
Education & Experience
* Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
* 3-5 years of progressive accounts payable or accounting experience; experience in a multi-location, high-volume environment strongly preferred.
Technical Skills
* Experience using SAP for AP management and reporting- Preferred but not required.
* EXCEL - Advanced Excel skills (pivot tables, VLOOKUPs, reconciliations, and financial analysis).
* Strong understanding of purchase order systems, accruals, and general ledger structures.
Soft Skills
* Excellent analytical, problem-solving, and time management abilities.
* High attention to detail and organizational skills.
* Strong written and verbal communication; able to collaborate effectively across teams.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
RESPONSIBILITIES
Accounts Payable
* Manage the full-cycle AP process including purchase order approvals, invoice entry, and payment scheduling.
* Review and process high-volume invoices, ensuring correct coding, approvals, and reconciliation to purchase orders and contracts.
* Monitor AP aging reports and maintain accurate records for timely payments.
Systems & Data
* Use SAP for invoice management, vendor reconciliation, and reporting.
* Coordinate with operations and maintenance teams to ensure accurate transfer of purchasing data into SAP.
* Identify and resolve data discrepancies, working with IT and Finance to improve process accuracy.
Reconciliations & Month-End Close
* Perform detailed vendor reconciliations and assist with monthly accrual entries.
* Prepare journal entries and general ledger reconciliations to ensure timely and accurate month-end reporting.
* Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.
Vendor Relations
* Serve as the main contact for vendor inquiries, payment status, and issue resolution.
* Maintain strong, professional relationships with key vendors and ensure compliance with company policies.
Process Improvement & Compliance
* Ensure adherence to Waste Pro's accounting policies and internal controls.
* Support internal and external audits through accurate documentation.
* Partner with the Regional Controller to streamline AP processes and enhance efficiency.
Cross-Functional Support
* Collaborate with accounting, operations, and divisional teams to ensure data integrity.
* Provide training and guidance to division staff on invoice processing and purchase order procedures.
* Occasionally travel to other offices for on-site support or special projects.
QUALIFICATIONS
Education & Experience
* Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
* 3-5 years of progressive accounts payable or accounting experience; experience in a multi-location, high-volume environment strongly preferred.
Technical Skills
* Experience using SAP for AP management and reporting- Preferred but not required.
* EXCEL - Advanced Excel skills (pivot tables, VLOOKUPs, reconciliations, and financial analysis).
* Strong understanding of purchase order systems, accruals, and general ledger structures.
Soft Skills
* Excellent analytical, problem-solving, and time management abilities.
* High attention to detail and organizational skills.
* Strong written and verbal communication; able to collaborate effectively across teams.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Location/Region: West Palm Beach, Florida