Administrative Assistant / Office Administrator

Leapros Skilled Trades is actively hiring Administrative Assistant / Office Administrator in Kenosha, WI. The Administrative Assistant / Office Administrator will manage the daily administrative and financial operations for a busy HVAC office in Kenosha, WI. The ideal candidate will have a strong background in bookkeeping, accounts payable, and accounts receivable to ensure accurate invoicing and smooth business operations.

Job Type: Contract

Pay: $19 to $26 Per Hour BOE

Responsibilities:

• Manage all accounts payable and accounts receivable functions.
• Perform daily bookkeeping tasks to maintain accurate financial records.
• Process, verify, and track invoices for customers and vendors.
• Organize and maintain physical and digital filing systems for the office.
• Provide general administrative support, including answering phones and handling correspondence.
• Assist with data entry and the preparation of financial reports.
• Ensure all documentation is accurate and compliant with company standards.
• Coordinate with the team to facilitate efficient office workflows.

Qualifications:

• Proven experience in office administration or bookkeeping roles.
• Strong proficiency in accounts payable (A/P) and accounts receivable (A/R) processes.
• Demonstrated experience with bookkeeping software and invoicing procedures.
• Proficiency in Microsoft Office Suite, particularly Excel for financial tracking.
• Prior experience working in the HVAC or construction industry is preferred.
• Excellent organizational skills and a high level of accuracy in data management.
• Ability to work effectively in a contract-based professional environment.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Regularly required to stand, sit, talk, hear, and reach.
• Manual dexterity to operate a computer, telephone, and other office equipment.
• Occasional stooping, kneeling, and bending.
• Ability to lift up to 20 pounds on occasion.

Pay Transparency:

The anticipated pay range for this position is $19 to $26 per hour, based on relevant factors such as experience, skills, education, internal equity, and geographic location. Final compensation will be determined during the interview process by the hiring authority.

Benefits Summary:

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Paid Sick Time
• Employee assistance programs (EAP)

Leapros serves a tight community of proven, skilled tradespeople. As a team member, you are treated with the respect which your value has earned you. This means competitive pay, consistent work, a safety culture that starts at the top, and safety training.

We are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. To learn more about Leapros visit our website at www.leapros.com.

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Salary : $19 - $26