ADMINISTRATIVE ASSISTANT 4

About this Job

The mission of Pinecrest Supports and Services Center is to support people with intellectual and developmental disabilities to reach treatment goals and to return to more integrated community living settings. Pinecrest Supports and Services Center specializes in the treatment of people with comorbid intellectual and developmental disabilities and complex medical, behavioral, and psychiatric support needs.

Pinecrest Supports & Services Center (PSSC) is seeking a dedicated Administrative Assistant 4 to join our dynamic team.

An ideal candidate will possess the following competencies:

Selected Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote
  understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Selected Preferred Competencies:

• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or
  personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and
  consideration for others.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to
  challenges.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Independently performs the following duties:
  • Independently researches employee files and LaGov Human Capital Management (HCM) to provide information for employment and wage verifications and to facilitate and provide service to the general public, employees, and officials.
  • Screens mail, phone calls, and visitors, records messages, and schedules appointments.
  • Answers routine HR questions and refers more complex questions to appropriate HR subject matter experts. Independently prepares monthly and quarterly regulatory training for HR and ensures staff are in-serviced. Conducts building safety inspection and submits maintenance requests for needed repairs.
  • Prepares agenda and required material for staff meetings and records and maintains minutes of meetings.
  • Prepares HR related documents as directed.
  • Prepares invoice for copying records and submits payments upon receipt to Fiscal Services.
  • Coordinates travel arrangements for HR Director and appropriate travel reimbursement documents.
  • Processes expenditure requests for department and monitors receipt and distribution of all purchased items. Maintains inventory control of property within department. Ensures supplies are available for staff by securing such items from the Pinecrest warehouses.

Appointment Type: This position may be filled by probation, promotion, demotion, lateral transfer, detail to special duty, or job appointment. Preference may be given to employees of Pinecrest Supports and Services Center.

Location: Position is located with PINECREST SUPPORTS & SERVICES CENTER - Human Resources

SHIFT: 8:00 AM – 4:30 PM PASS DAYS: Saturday / Sunday

Compensation: ADMINISTRATIVE ASSISTANT 4: $15.76 - $27.01