What are the responsibilities and job description for the Records Management Technician I/II position at Larimer County?
An Administrative Specialist - Records Management Technician performs day-to-day general production activities associated with supporting an Imaging and Records Management Center including basic and complex document preparation for scanning. This position operates all standard County scanners, basic and advanced indexing/data entry of documents, ensures Quality Assurance/Quality Control of images and indexes are adhered to, maintains records activity in the vault, maintains appropriate department records and files, and provides general to advanced assistance with the Imaging and Records Management processes.
This position is typically a Monday-Friday, 8:00 AM - 5:00 PM hybrid role that requires at least 1 day/week in the office. You will be required to have adequate internet access and space for remote work. Larimer County provides a one-time remote work stipend to assist with equipment and office supply needs for remote workspaces.
To be considered for this position, a cover letter must be provided along with your application. Three professional references with valid contact information are required to be submitted as part of this application.
What you'll be doing:- Receiving departmental documentation for scanning production.
- Inputting documents into the imaging system by scanning and indexing departmental documents according to established imaging procedures.
- Performing data entry of a variety of index fields associated with each document class type.
- Ensuring documents are clear and indexed properly by performing standard quality assurance and quality control processes for scanning and indexing.
- Maintaining records of production activity by document type, record series, and/or equipment readings.
- Assisting with record retention standards and preparation of documents for imaging.
- Explaining and assisting departmental liaisons with the preparation of necessary documentation to submit for an imaging project.
- Attending internal or divisional staff meetings as required.
- Entering cases into the records management system and generates documentation as necessary.
To view the full job descriptions, visit - https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Specialist_I OR https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Specialist_II
What we're looking for:
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple projects and competing priorities while meeting deadlines.
- Initiative and the ability to think critically and work independently.
- Ability to build positive working relationships with people from diverse backgrounds, personalities, and perspectives.
- Adaptability and the ability to quickly learn new systems, processes, and technologies.
- Sound judgment and the ability to make informed decisions independently.
- Good judgment in recognizing when to seek guidance and when to move work forward independently.
- Strong written and verbal communication skills.
The Records Management Technician is hired as an Administrative Specialist. This position could be hired as an Administrative Specialist I or II depending on qualifications.
Administrative Specialist I: $23.5200/hr - $27.0829/hr
- Must be at least 18 years of age.
- One (1) year of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.
Administrative Specialist II: $24.0788/hr - $28.8946/hr
- Must be at least 18 years of age.
- One (1) year experience as an Administrative Specialist I or two (2) years of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.
Benefits
Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:
Medical, Dental, and Vision benefits
FSA or HSA (depending on the medical plan)
Short- and Long-Term Disability
Employee Assistance Program
Basic Life/AD&D Insurance
Accident and Critical Illness Insurance
Retirement Plan 401(a) with employer match
457(b) Deferred Compensation
Generous paid time off, including vacation, sick leave, and holidays
Position will be located at one of the following three locations: 1501 Blue Spruce Drive, Fort Collins, CO 2555 Midpoint Drive, Fort Collins, CO 200 Peridot Avenue, Loveland, CO
All new employees and rehires will be required to submit fingerprints for a CBI criminal background check (c.r.s. 26-6-104).
An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.
All application components must be submitted by 11:59 PM MT on the closing date listed.
Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.
Salary : $24 - $29