Administrative Assistant/ Pay Rate: $50/hr on W2

Job Title: Administrative Assistant 3
Location: 1 Becton Drive, Franklin Lakes, New Jersey, 07417

Note: Role is on site

Job Description:

Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs, namely:

• VP, Digital Experience Management
• VP, Global Brand Strategy
• VP, Global Pricing
• VP, Launch Excellence and Insights

Summary:

• This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment.
• The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done.
• This role combines executive support with structured marketing coordination and AI‐enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work.

Responsibilities:

• Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.
• Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency.
• Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables.
• Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs.
• Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables.

Minimum Requirements:

• Bachelor’s degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered.
• 1–3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role.
• Experience supporting senior leaders or working in a global, matrixed environment is advantageous.
• Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure.
• Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences.
• High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments.

Technical Skills:

Must Have:

• AI & Digital Enablement – Practical experience using AI tools (e.g., Copilot-style tools) to enhance productivity, automate workflows, and improve content quality and consistency.
• Digital Tools & Collaboration Platforms – Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) and working in collaborative, digital environments.
• Executive Communication – Strong written and verbal communication skills, with the ability to translate complex inputs into clear, structured communications for executive audiences.
• Executive Operations & Calendar Management – Proven ability to manage complex agendas and priorities across multiple senior leaders, including scheduling, prioritization, and ensuring meeting readiness.
• Structured Thinking & Attention to Detail – Ability to organize complex information, identify risks/opportunities, and maintain high accuracy in a fast-paced environment.

Nice To Have:

• Change Coordination & Enablement – Experience supporting large-scale initiatives, rollout, and change programs across global teams, driving adoption and consistent execution.
• Project & Program Management – Strong organizational capability to manage multiple priorities, track deliverables, and ensure execution discipline with clear follow-ups and escalation.
• Training, Enablement & Adoption Support – Experience supporting training or capability-building initiatives, including content rollout, adoption tracking, and continuous improvement.

Preferred Requirements:

• Exposure to marketing, digital, or commercial environments is helpful but not required.
• Disciplined approach to managing information, ensuring files, templates, and materials are well-organized, easy to access, and consistently maintained.
• Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way.

What Will Help You Stand Out:

• Experience working in global marketing organizations with multiple business units, regions, and compliance requirements.
• A strong point of view on how to operationalize AI responsibly and pragmatically to increase work efficiency
• The ability to balance multiple priorities with practical execution and change adoption.
• A collaborative and positive can-do attitude
• A “Say-Do” ratio of 1:1

Additional Information:

• This role offers exposure to Central Marketing leadership and AI-enabled workflows.

LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.