What are the responsibilities and job description for the Administrative Assistant, Assistant Director of Custodial Services position at Lamar CISD?
JOB STATUS:
OPEN
POSTING DATE:
07/22/2026
CLOSING DATE:
08/05/2026 11:59 PM
POSTING NUMBER:
00007965
LOCATION:
Maintenance & Operations
POSITION TITLE:
Administrative Assistant, Assistant Director of Custodial Services
JOB DESCRIPTION:
Primary Purpose: To facilitate the efficient operation of the Operations staff, maintain accurate payroll and personnel records, and provide clerical services for the Operations staff.
RESPONSIBILITIES:
Major Responsibilities and Duties
- Accurately record, report and submit employee payroll related information for Departmental staff.
- Maintain accurate records of employee sick leave, vacation, state personal leave, and non-work days as they are accumulated and used.
- Accurately report accidents and workers’ compensation claims within the established time frames. Continue to facilitate progress on employees with the District’s Risk Management Department.
- Verify all employee absences on a biweekly basis via employee management system.
- Create and maintain departmental files on all department employees.
- Effectively coordinate with the Human Resources department by accurately preparing and submitting information involving departmental employees’ assignments, locations and salaries that might affect benefits, on a timely basis.
- Assist with information to prepare annual proposed staff positions and assist with information for the annual department budget with additional departmental personnel and overtime.
- Assist with time-off schedules for departmental employees.
- Reconcile monthly P-card statement.
- Maintain overtime request to ensure compliance and provide accurate processing.
- Assist with receptionist duties for the department, and accurately answer and direct telephone calls when needed.
- Ensure that resigning employees submit complete letters of resignation and prepare exit reports for Human Resources and Payroll.
- Prepare and distribute M&O memos when needed.
- Coordinate custodial uniform ordering and distribution for department staff.
- Assist in processing the department’s incoming and outgoing mail as needed.
- Correct unsafe conditions that may exist in the work area that could cause an accident. Any conditions that are not correctable by you are to be reported to the supervisor immediately.
- Know and practice the proper safety procedures in operating machinery and equipment as required for the job.
- Know and practice safety techniques in lifting, climbing, and performing other job duties.
- Assist with employee orientation and in-service presentations to large groups of employees.
- Attend workshops and/or seminars for professional development.
- Maintain confidentiality.
- Attendance at work is an essential function.
- Other duties as assigned by the supervisor or designee.
EXPERIENCE:
Minimum Experience:
- M&O experienced
QUALIFICATIONS:
Minimum Education/Certification:
- High school diploma or G.E.D.
- 18 credited college hours or three years of experience as an administrative assistant or similar office experience preferred
- Valid Texas driver’s license
- Eligible for coverage under the District’s vehicle insurance program
- Bilingual Spanish/English required
Special Knowledge/Skills:
- Proficiency in typing, word processing, spreadsheets, power point, and other computer functions
- Working knowledge of general office procedures and the operation of common office equipment
- Effective interpersonal skills
OTHER INFORMATION:
Equipment Used:
Mental/Physical Demands/Environmental Factors:
Moderate lifting and carrying (15 to 44 pounds), pushing, reaching above shoulders, use of fingers, walking, standing, kneeling, repeated bending, operation of motor vehicle, ability to distinguish basic colors, specific visual requirements (using computer), specific hearing requirements (oral and phone conversations, mobile radio).
Outside and inside, electrical energy, unusual fatigue factors (computer input).
JOB CONTACT INFORMATION:
APPLY TO:
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
GROUP / GRADE:
Wage/Hour Status: Hourly; Reports To: Assistant Director of Custodial Services; Date Revised: May 2020
SALARY:
Pay Grade: 5
DAYS:
230
Salary : $44,032 - $67,846