What are the responsibilities and job description for the Executive Assistant position at Lakefield Veterinary Group?
This is a hybrid role that combines high-trust executive support with day-to-day ownership of the corporate office. You will be the right hand to senior leadership and the person who makes sure the office runs. The work spans board and leadership meeting logistics, executive communications and materials, vendor and facilities oversight, and a steady stream of one-off projects that keep the company moving. The job rewards organization, discretion, and a bias toward getting things done without being asked twice.
Department: Executive Office
Reports to: Chief of Staff
FLSA Status: Exempt
Location: Kent, WA (on-site 4-5 days/week)
What You’ll Do
Executive support
WHAT WE’RE LOOKING FOR
Final compensation will be determined based on experience, skills, qualifications, and internal equity. This position may also be eligible to participate in Lakefield’s annual incentive bonus program, subject to eligibility and plan terms.
About Lakefield
Lakefield Veterinary Group is a rapidly growing national network of veterinary practices and hospitals strategically located across the U.S. We provide comprehensive services that support pet health throughout all stages of life, including preventive care, emergency services, specialty care, grooming, and more. Our expansion is driven by acquisitions, where we preserve and honor the independence and local legacy of veterinarians who wish to transition their practices.
We believe that how we treat pets and clients, our team members, and our communities matters, and the way we consistently approach our work with both passion and compassion is by using our core set of values to guide us every day, every time.
OUR VALUES
Lakefield Veterinary Group is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants.
Department: Executive Office
Reports to: Chief of Staff
FLSA Status: Exempt
Location: Kent, WA (on-site 4-5 days/week)
What You’ll Do
Executive support
- Prepare materials for board meetings, leadership offsites, and external engagements — including agendas, pre-reads, decks, and follow-ups.
- Draft, edit, and proofread correspondence, memos, and presentations on behalf of executives.
- Track action items from leadership meetings and follow up to closure.
- Coordinate meeting logistics for executive and leadership sessions (room setup, AV, catering, materials distribution).
- Handle confidential information with absolute discretion.
- Run the day-to-day operations of the corporate office, including reception, mail, supplies, and facilities.
- Manage vendor relationships (cleaning, IT support, building management, catering, couriers) and own related contracts and renewals.
- Coordinate office events: team meetings, all-hands, holiday gatherings, visitor hosting, and onsite executive offsites.
- Partner with IT and HR on new-hire onboarding logistics — desk setup, badges, equipment, welcome materials.
- Serve as the point of contact for building management on maintenance, security, and access.
- Project-manage one-off initiatives assigned by the executive team (e.g., research, vendor evaluations, internal communications rollouts).
- Partner with Finance on expense reports.
- Coordinate with HR on culture and engagement initiatives originating from the executive office.
WHAT WE’RE LOOKING FOR
- 5 years of experience supporting C-suite or senior executives, ideally with concurrent office management responsibility.
- Excellent written and verbal communication. Comfortable drafting on behalf of executives.
- Strong project management skills and a track record of running multiple workstreams in parallel.
- High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and modern collaboration tools (e.g., Teams, Slack, Zoom, monday.com or equivalent).
- Sound judgment with confidential and sensitive information.
- Available on-site four to five days per week.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience managing office operations, facilities, vendors, and workplace events.
- Experience working in a fast-paced, high-growth, or multi-site organization.
Final compensation will be determined based on experience, skills, qualifications, and internal equity. This position may also be eligible to participate in Lakefield’s annual incentive bonus program, subject to eligibility and plan terms.
About Lakefield
Lakefield Veterinary Group is a rapidly growing national network of veterinary practices and hospitals strategically located across the U.S. We provide comprehensive services that support pet health throughout all stages of life, including preventive care, emergency services, specialty care, grooming, and more. Our expansion is driven by acquisitions, where we preserve and honor the independence and local legacy of veterinarians who wish to transition their practices.
We believe that how we treat pets and clients, our team members, and our communities matters, and the way we consistently approach our work with both passion and compassion is by using our core set of values to guide us every day, every time.
OUR VALUES
- Do the Right Thing. Every Lakefield Team Member is empowered to make the right decisions for the pet, the client, and the practice.
- Fun! We believe having pets is fun and caring for them should be, too. Infusing fun, camaraderie, and a sense of humor into our day-to-day is part of the Lakefield culture.
- Wow Service. Along with providing exceptional care to pets, we are committed to going above and beyond for our clients.
- Our relationships with our clients, vendors, and fellow Team Members are built on a foundation of respect.
- We never stop looking for ways to learn and grow. We welcome new ideas and perspectives and offer learning and development opportunities to Team Members in every part of our organization.
Lakefield Veterinary Group is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants.
Salary : $80,000 - $95,000