Executive Assistant

POSITION SUMMARY

The Executive Assistant position is a consolidated position that is responsible for supporting both the executive team and the organization through high-level administrative functions. A successful Executive Administrative Assistant will help facilitate executive communication and planning, consistently perform a subset of administrative duties, be organized and accountable in the performance of business duties, contribute to and adopt developed PLIB standards of process, and ensure smooth day-to-day business operations.

The position is full-time hourly, non-exempt, with approximately 40 hours a week.

This position is in person to start, with hybrid-remote options possible, as tasks allow. Office hours are Monday through Friday, 8am to 5pm. The starting salary for this position is $26-30/hr., or aligned with the existing pay scale, taking into account tenure with the company.

ESSENTIAL FUNCTIONS

• Monitor email inboxes and phone lines to triage and resolve internal and external requests
• Maintain individual and organizational calendars and contacts
• Make travel and event arrangements, as well as prepare for and host business guests
• Provide support in HR/Payroll duties
• Assist with administrative functions, such as…
  • Expense approvals
  • Financial reviews/audits
  • Website/social media
  • Organizational compliance
  • Policy development
• Support President and executive team with administrative functions
• Attend various meetings and keep minutes
• Other duties as available/needed

KNOWLEDGE | SKILLS | ABILITIES

• Proficient knowledge of office software (e.g. Windows, MS Office 365, Adobe)
• Working knowledge of multiline phone systems
• Working knowledge of the postal system
• Physical and digital records keeping
• Attentive and detail-oriented
• Customer service and relationship building
• Self-directed and accountable

ABOUT PACIFIC LUMBER INSPECTION BUREAU (PLIB)

Pacific Lumber Inspection Bureau (PLIB) is a premier, non-profit, accredited wood products certification agency with a legacy dating back to 1903. We serve as a trusted regulatory and quality-control partner for the global timber industry. Following strategic mergers with the West Coast Lumber Inspection Bureau (WCLIB) and the American Institute of Timber Construction (AITC), PLIB has expanded into a complex international network. Our operations span North America and Europe, supporting everything from traditional lumber grading to cutting-edge mass timber and sustainable construction innovations.

WHY JOIN US?

• High-Impact Stewardship: Play a critical role in keeping our leadership team organized across an international network of offices.
• Global Collaboration: Coordinate high-level administrative operations bridging our Washington headquarters with teams in Canada and Europe.
• Operational Variety: Support a diverse, non-profit organization managing multiple historic trademarks (PLIB, WCLIB, and AITC) and regulatory frameworks.
• Stability & Growth: Work within an established organization with over 120 years of industry stability and a forward-looking mission.