Administrative Assistant

We believe that great healthcare is an essential safeguard of human dignity.

At Laborie, we know the work we do matters – it’s what fuels our motivation and contributes to our success. If you’re ready to make a positive impact in the lives of patients across the globe, we’d like to meet you.

We support and empower our employees to grow their careers in an environment that encourages a sense of belonging and a connection to doing good. We’re not afraid to roll up our sleeves to make our goals a reality and work together to solve for our customers. We reward and recognize our employees based on our values of Aspire to Greatness, Respect All, Own It, Working Together, Persist with Passion.

Who We’re Looking For

As a key member of the Commercial team, the Administrative Assistant will provide administrative support for the members of the Commercial leadership team, including scheduling of meetings and events, travel scheduling and expense reports, administrative reports and file management as well as general reporting.

About The Role

Meeting Management

• Support the coordination and execution of large on and offsite meetings including set up, teleconference coordination, preparation and invitations.
• Facilitate internal and external communications, maintain meeting budgets and attendee databases, compile pre and post meeting reports.
  
  

Travel Arrangements / Expense Reports

• Coordination of domestic and international travel arrangements and itineraries.
• Prepare expense reports, negotiate and secure room block and transportation contracts when needed.
  
  

Document Management / Administrative Support

• Ensure electronic filing is well organized and secure, handle and maintain confidential information.
• Assist in the preparation and proper distribution of presentations and reports.
  
  

Office Management

• Maintain tidy and well-organized common areas, purchase and stock office and kitchen supplies.
• Coordinate with caterers for on-site food/beverage, including set-up and clean-up, schedule maintenance for office equipment.
• Ensure requests and queries are handled appropriately.
  
  

Minimum Qualifications

• 5 years administrative experience supporting multiple senior level executives.
• High school diploma (or GED equivalent)’ secretarial certification preferred.
• Advanced Microsoft Office (365 preferred) skills: Word, Excel, Power Point, Outlook.
• Demonstrated professionalism in all aspects of role; written and verbal communications, accuracy and attention to detail, calm demeanor under pressure, meeting deadlines.
• Strong organizational and time management skills, ability to prioritize, multitask and work with minimal supervision required.
• Flexibility to work overtime as necessary.
  
  

Why Laborie

Our Mission every day is to operate as a world-class specialist medical company making and advancing technologies that preserve and restore human dignity. We do that today by helping people with pelvic and gastrointestinal conditions live normal lives, and by helping mothers and babies have safe deliveries.

• Paid time off and paid volunteer time
• Medical, Dental, Vision and Flexible Spending Account
• Health Savings Account with Company Funded Contributions
• 401k Retirement Plan with Company Match
• Parental Leave and Adoption Services
• Health and Wellness Programs and Events
  
  

Laborie provides equal employment opportunities and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Laborie is committed to providing access and reasonable accommodation in our services, activities, education, and employment for individuals with disabilities.