What are the responsibilities and job description for the Health Office Administrative Assistant position at School Administrative Unit 16?
JobID: 1696
Position Type:
Administrative Assistant/Clerical/Administrative Assistant
Administrative Assistant/Clerical/Administrative Assistant
Date Posted:
10/15/2025
10/15/2025
Location:
Stratham Memorial School
Stratham Memorial School
Date Available:
As soon as possible
As soon as possible
Closing Date:
Until filled
Until filled
Elementary School Health Office Administrative Assistant
Stratham Memorial School is seeking a warm, organized, and detail-oriented Medical Administrative Assistant to support the daily operations of our elementary school health office. Serving students from Pre-K through 5th grade, this position plays a vital role in helping to ensure the health and safety of our youngest learners. The ideal candidate enjoys working with children, has a background in healthcare or school office settings, and can balance medical clerical work with compassionate student care.
Key Responsibilities:
Welcome and assist students visiting the health office with care and empathy
Provide administrative support to the school nurse, including scheduling and recordkeeping
Maintain accurate, confidential student health records in compliance with HIPAA and FERPA
Communicate effectively with parents/guardians regarding student health concerns
Assist in organizing and documenting vision, hearing, dental, and other health screenings
Monitor immunization compliance and follow up with families as needed
Help with minor first aid and comfort care under the direction of the school nurse
Order and manage medical supplies and maintain an organized health office
Assist with health reporting for district and state compliance
Collaborate with teachers, counselors, and support staff to ensure student wellness
Provide backup coverage during health office emergencies or high-volume times
Qualifications:
High school diploma or equivalent
Experience in a healthcare, pediatric, or school-based setting
Strong interpersonal skills and a nurturing demeanor with young children
Proficiency in Google Suite and the ability to learn various software, including health record software
Ability to maintain confidentiality, professionalism, and accuracy
Work Environment:
Elementary school setting serving children ages 3–11
Frequent student interaction with a need for patience and calm under pressure
Close collaboration with the school nurse, the administrative team, and families
Occasional lifting of supplies or assistance with student mobility may be required
Application Procedure
Please apply online
Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.
Posted vacancies in SAU 16 have been approved by the School Board.
It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.
FLSA Status: Non-exempt