What are the responsibilities and job description for the Substitute Clerical/Office Positions position at La Mesa-Spring Valley School District?
Job Summary & Examination Date
There are multiple substitute positions in the category of Clerical/Office Positions that include positions both at school sites as well as at the Education Center and Operations Center. Positions in this category include: Substitute (Sub) School Office Assistant and Sub School Office Manager. All positions comprise clerical/administrative skills; however, the complexity and level of responsibility differentiate the various classifications.
Under the direction of a supervisor (Ex: Principal, Director), these positions provide administrative and clerical support; monitor assigned office activities; maintain a variety of files, reports, and records related to assigned duties; respond to telephone and email inquiries; assist the public and other employees as appropriate.
As a substitute employee, hours are not guaranteed; the position is not benefits eligible.
Additional Requirements
ALL OFFERS OF EMPLOYMENT ARE CONTINGENT ON PRE-EMPLOYMENT CLEARANCES FOR: Department of Justice (CA) Fingerprints; Federal Bureau of Investigation (FBI) Fingerprints; AND Tuberculosis (TB).
NOTE: The District pays for Pre-Employment clearances for Substitute Employees.
MUST have CPR/First Aid Certification (this will delay the start date)
Thank you for applying for this position at La Mesa-Spring Valley School District! We keep this job posting open all the time so we can find great candidates when we need them.
We review applications as needed and will contact you if we decide to move forward. Because we get so many applications, we are not able to give updates or respond to calls or emails about next steps. If we choose to move forward with your application, we will reach out to you.
Examples of Duties
Communicates with students, parents, personnel, the public and outside agencies to exchange information, coordinate activities and resolve issues or concerns; serves as a liaison between parents, faculty, the school site and District administration; follows identified office, site and/or department established procedures.
Composes a variety of documents including correspondence, agendas, minutes, newsletters, bulletins and reports as assigned; communicates information and creates documentation in according to established guidelines.
Enters data into a variety of systems such as PeopleSoft, AERIES, Frontline, etc; assures accuracy of input and output data.
Maintains assigned calendars; schedules meetings and appointments; sends out reminders for activities and events as needed.
Operates a variety of office equipment including a copier, fax machine, telephone, computer and assigned software.
Prepares and maintains a variety of files, reports and records related to assigned duties including student registration data, student health forms, personnel records and financial records as assigned.
Receives, stores and coordinates distribution of assigned supplies and office materials.
Attends and participates in meetings.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school or equivalent GED.
Experience in an office setting.
Knowledge Of
Knowledge, Skills and Abilities
Modern office practices, procedures and equipment.
Record keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Organizational operations, policies and objectives.
Operation of a computer and assigned software.
Ability To
Perform a wide variety of clerical and secretarial duties
Understand and follow oral and written directions.
Compose correspondence independently.
Work independently with little direction.
Operate a variety of office machines including computer, calculator and copier.
Work confidentially with discretion.
Plan and organize work.
Meet schedules and timelines.
Type and enter data at an acceptable rate of speed.
The District provides excellent benefits for permanent employees who work 20 or more hours per week, including:
*Substitute positions do not qualify for District covered benefits*
01
The La Mesa-Spring Valley School District is an Equal Opportunity Employer. Board Policy 4030 prohibits unlawful discrimination and/or harassment of district employees and job applicants based on actual or perceived race, color, ancestry, national origin, nationality, ethnic group identification, ethnicity, age, religion, marital or parental status, disability, sex, sexual orientation, gender, gender identity, gender expression or association with a person or group with one or more of these actual or perceived characteristics. Board Policy 4119.11 prohibits sexual harassment of district employees and job applicants. Complaints alleging unlawful discrimination or sexual harassment may be filed with the Coordinator for Nondiscrimination in Employment, the Assistant Superintendent of Human Resources. Have you read the above anti-discriminatory statement?
The substitute positions are on-call and on an as-needed basis. There are no guarantee of hours. Are you able to accept employment with no guarantee of hours?
Detail the types of clerical/administrative duties you have completed.
There are multiple substitute positions in the category of Clerical/Office Positions that include positions both at school sites as well as at the Education Center and Operations Center. Positions in this category include: Substitute (Sub) School Office Assistant and Sub School Office Manager. All positions comprise clerical/administrative skills; however, the complexity and level of responsibility differentiate the various classifications.
Under the direction of a supervisor (Ex: Principal, Director), these positions provide administrative and clerical support; monitor assigned office activities; maintain a variety of files, reports, and records related to assigned duties; respond to telephone and email inquiries; assist the public and other employees as appropriate.
As a substitute employee, hours are not guaranteed; the position is not benefits eligible.
Additional Requirements
ALL OFFERS OF EMPLOYMENT ARE CONTINGENT ON PRE-EMPLOYMENT CLEARANCES FOR: Department of Justice (CA) Fingerprints; Federal Bureau of Investigation (FBI) Fingerprints; AND Tuberculosis (TB).
NOTE: The District pays for Pre-Employment clearances for Substitute Employees.
MUST have CPR/First Aid Certification (this will delay the start date)
Thank you for applying for this position at La Mesa-Spring Valley School District! We keep this job posting open all the time so we can find great candidates when we need them.
We review applications as needed and will contact you if we decide to move forward. Because we get so many applications, we are not able to give updates or respond to calls or emails about next steps. If we choose to move forward with your application, we will reach out to you.
Examples of Duties
Communicates with students, parents, personnel, the public and outside agencies to exchange information, coordinate activities and resolve issues or concerns; serves as a liaison between parents, faculty, the school site and District administration; follows identified office, site and/or department established procedures.
Composes a variety of documents including correspondence, agendas, minutes, newsletters, bulletins and reports as assigned; communicates information and creates documentation in according to established guidelines.
Enters data into a variety of systems such as PeopleSoft, AERIES, Frontline, etc; assures accuracy of input and output data.
Maintains assigned calendars; schedules meetings and appointments; sends out reminders for activities and events as needed.
Operates a variety of office equipment including a copier, fax machine, telephone, computer and assigned software.
Prepares and maintains a variety of files, reports and records related to assigned duties including student registration data, student health forms, personnel records and financial records as assigned.
Receives, stores and coordinates distribution of assigned supplies and office materials.
Attends and participates in meetings.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school or equivalent GED.
Experience in an office setting.
Knowledge Of
Knowledge, Skills and Abilities
Modern office practices, procedures and equipment.
Record keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Organizational operations, policies and objectives.
Operation of a computer and assigned software.
Ability To
Perform a wide variety of clerical and secretarial duties
Understand and follow oral and written directions.
Compose correspondence independently.
Work independently with little direction.
Operate a variety of office machines including computer, calculator and copier.
Work confidentially with discretion.
Plan and organize work.
Meet schedules and timelines.
Type and enter data at an acceptable rate of speed.
The District provides excellent benefits for permanent employees who work 20 or more hours per week, including:
*Substitute positions do not qualify for District covered benefits*
- Medical: Choice of VEBA (Kaiser or United Health Care)
- Dental: Delta Dental or Delta Care HMO (District-paid for employee only)
- Life: Life ($50,000) and Accidental Death & Dismemberment ($50,000). Also includes MEDEX Travel Assistance (for medical care situations 100 miles from home or international trips up to 90 days; with some exclusions)
- Vacation: (10 ); Sick (9.50 days per year) - vacation/sick accumulation days increase with years of service
- Employee Assistance Program: (at no cost to employee): through San Diego County EAP
- VEBA Optum Health: Employee assistance program * Note: Benefits are subject to change.
- Dependent life insurance coverage
- Disability plans through American Fidelity
- Vision: VSP Vision Care $10.20/monthly paid by employee
- 403(b) Retirement
- MetLaw prepaid legal through Hyatt Legal Plans
- Bargaining unit eligible employees may elect to become a CSEA member.
- Employees working 20 hours per week or more are enrolled into the CalPERS retirement system.
01
The La Mesa-Spring Valley School District is an Equal Opportunity Employer. Board Policy 4030 prohibits unlawful discrimination and/or harassment of district employees and job applicants based on actual or perceived race, color, ancestry, national origin, nationality, ethnic group identification, ethnicity, age, religion, marital or parental status, disability, sex, sexual orientation, gender, gender identity, gender expression or association with a person or group with one or more of these actual or perceived characteristics. Board Policy 4119.11 prohibits sexual harassment of district employees and job applicants. Complaints alleging unlawful discrimination or sexual harassment may be filed with the Coordinator for Nondiscrimination in Employment, the Assistant Superintendent of Human Resources. Have you read the above anti-discriminatory statement?
- Yes
- No
The substitute positions are on-call and on an as-needed basis. There are no guarantee of hours. Are you able to accept employment with no guarantee of hours?
- Yes
- No
Detail the types of clerical/administrative duties you have completed.
- Required Question
Salary : $10