Office Assistant

The significant responsibilities of the position are listed below. To perform the job successfully, the individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, assignments and specific projects may be assigned at the discretion of management.

Duties and Responsibilities

• Answer, screen, and direct incoming phone calls in a professional and courteous manner
• Greet visitors, clients, and vendors, and direct them to the appropriate staff or department
• Retrieve incoming and outgoing mail from the post office and distribute mail accordingly
• Perform assigned errands, including local deliveries, pickups, supply runs, and bank deposits
• Maintain a clean, organized, and welcoming front desk and reception area
• Provide general administrative support to office staff as needed
• Assist with scheduling, document handling, and basic clerical tasks
• Follow company policies, procedures, and confidentiality standards

Occasionally run errands locally as needed for the business using the company vehicle

Preferred Qualifications

• High school diploma or equivalent required
• Previous administrative or front desk experience preferred
• Strong verbal communication and interpersonal skills
• Professional appearance and customer-service mindset
• Ability to manage multiple tasks and prioritize responsibilities
• Basic computer skills, including email and office software

Working Conditions/Physical Demands

• Normal office working conditions
• Repetitive usage of keyboard and mouse
• Ability to sit, stand, and walk for extended periods
• Ability to lift and carry up to 25 - 40 pounds as needed
• Ability to drive locally for errands and mail pickup
• Must work 5 days in the office
• Must have a valid driver’s license with acceptable driving record